Finance Manager at Network of People Living with HIV and AIDS in Nigeria (NEPWHAN)

Specific Responsibilities

Overall Management and Leadership:

• As a member of the PMT, participate in planning and direction setting for the national office and its programs, lending your unique perspective and expertise to the process.
• Partner closely with the Program Manager to monitor burn rates, pipelines, and other aspects of national office and implementing states financial health. Flag unusual budget variances or problems and recommend corrective action. Identify operational challenges that affect the integrity of resource management.
• Responsible for strategic financial management. Lead finance department in a collaborative effort with program managers to ensure high-quality financial planning, management, reporting and auditing of all programs, including thorough budget preparation and oversight.
• Model collaboration for your matrixed team: effectively consult and inform colleagues to maximize efficiency and knowledge sharing and integrate guidance and direction from subject matter experts in your office and elsewhere in the global organization to maximize performance.
• Build a highly effective Finance team, recruiting, supervising, mentoring, and evaluating staff, and engaging in frequent performance conversations with team members.
• Delegate authority, consult with, and guide staff to achieve goals and contribute to an atmosphere conducive to professional growth and development.
• Ensure accountability to beneficiaries, partners, colleagues and donors by providing ongoing feedback in a context of mutual respect.
• Identify and implement best practices in financial operations. Participate in international work groups assigned to develop global policies and/or optimize systems and procedures.
• Be familiar with finance and other systems in the organization and optimize utilization to achieve efficiencies.
• Review and assess status of the NEPWHAN Financial policies, procedures, and workflows, identify gaps or outdated policies and prioritize improvements.
• Keep abreast of changes in laws and regulations of local authorities (e.g., consortium of non-governmental organizations, Tax Department) and constituents that impact NEPWHAN operations and ensure national office adherence.

Budget and Grants Management:

• Maintain a complete financial knowledge of the portfolio of awards in the national office.
• Lead the preparation and analysis of the annual and mid-term budget of the national office. As well as re-forecasts, as needed.
• Collaborate with the Program unit to prepare proposal budgets, budget narratives and budget amendments. Review budgets to ensure conformity with the work plan.
• Track and report monthly project expenditures, fund execution rates, and donor funds received, and provide appropriate information to the National Coordinator and program managers on a monthly basis.
• Ensure that budgets and other financial information are properly represented in financial and project management systems. Manage hard copy and electronic records for each project.
• Conduct field visits to sub-recipients, as required, to assist in the assessment of sub-recipients’ financial management.
• Manage project start-up and/or closing processes, as needed.
• Maintain up-to-date knowledge of donor procedures – The Global Fund, UNAIDS, USAID, GNP+, PEPFAR etc rules and regulations and ensure compliance.
• Review and analyze impact of cost extensions, no-cost extensions, and other budget realignments.
• Conduct monthly monitoring of project implementation rates and share variance analysis reports with the National Coordinator, PMT and budget managers.
• Ensure invoices, financial reports, analysis of accruals, forecasts and other financial deliverables for awards are completed accurately and on a timely basis.
• Reconcile donor reports to the general ledger (cash and expenses).

Accounting and General Ledger Management:

• Direct, and engage hands-on as needed, with accounting and finance staff to ensure timely and accurate general ledger maintenance, banking and cash management, accounts payable, and payroll and procurement processes, for the network.
• Maintain a clear segregation of duties within the finance and accounting team and ensure that strong internal controls are in place and that staff are cross-trained so that replacements are always available, to the extent possible based on the size of the office.

Ensure that:

• Financial data is accurate and up to date for a timely monthly closing process.
• General ledger balances are analyzed;
• Quality financial reports are produced according to donor
• Payroll is analyzed for accuracy and consistency before final approval by the National Cordinator;
• National and project audits are scheduled on a timely basis and that any corrective action plans are fully implemented; manage and engage in process as needed.
• Maintain cash flow to ensure that liquidity is maintained; monitor currency fluctuations; establish sound electronic banking procedures and ensure that bank reconciliations are accurate.
• Serve as a link with the bank on the electronic payment system; manage access controls.
• Track donor agreements and sub-grants to partners and ensure that all advances to partners are justified and deliverables are received.
• Benefit and tax payments (Pension remittance, taxes, etc.) are made on time with solid documentation of all payments and calculations to conform with the local law and NEPWHAN Human Resources and Financial policies.
• Filing systems and archiving of financial records are maintained;
• Any contingent liabilities are tracked and reported to the National Coordinator

Qualifications

• Master’s Degree in Finance Management, Accounting, or an equivalent University Degree;
• ICAN or ACCA certification is a must.
• Professional experience of at least ten (10) years with at least five (5) years in a similar position, preferably in an international NGO, Global fund local IPs or equivalent combination of education and experience.
• Demonstrated experience with financial reporting, financial and general ledger management, financial controls, and project management including demonstrated ability to develop and monitor budgets, and collaboratively manage operational activities.
• Interest in international development and public health programs as well as an understanding of the synergy between the programmatic, operational, and financial components in project design and implementation.
• Analytical and conceptual skills, as well as the curiosity and learning agility necessary to be successful in a growing organization with evolving financial and operating systems.
• Knowledge of donor regulations including UNAIDS, The Global Fund and/or other foreign government development agencies, and other multilateral development agencies.
• Ability to negotiate/support negotiations effectively with donors, troubleshoot issues, and take proactive approaches to improving financial and budget management processes.
• Excellent capacity building, team building/management, and coordination skills.
• An ability to delegate responsibilities effectively and coach and mentor junior staff.
• Well established and practiced organizational and planning skills.
• Ability and willingness to flex work hours to accommodate multiple time zones, as needed.
• Demonstrable respect for all persons regardless of their status, religion, ethnicity, class or gender, with a high comfort level working in a diverse environment with a demonstrated commitment to high professional ethical standards.
• Personal commitment to NEPWHAN’s mission and goals
• Good oral and written English language skills, including the ability to clearly communicate complex financial, compliance and operational issues into layperson language.
• Demonstrated high-level proficiency in the use of various financial related software (spreadsheets, accounting packages- QuickBooks, Sage, SAP etc).
• Collaborative, flexible and solution-oriented. Ability to work under pressure, maintain balance when under stress and meet strict internal and donor deadlines. Competencies