Finance Manager at Centre for Population Health Initiatives

JOB SUMMARY

• The Finance Manager is responsible for managing and implementing CPHI’s financial processes and policies to ensure that they are relevant, functioning efficiently and effectively and compliant with CPHI financial system, policies and procedures, donor requirements, and national legislation.

KEY RESPONSIBILITIES

• Manage all Financial Accounting matters, including maintenance of the general ledger, balance sheet, receipts, payments, and payroll requirements for the organization.
• Support the Finance & Grant Lead in the maintenance of financial systems and software (QuickBooks) that record and report on financial activities and provide information and projections for strategic and operational decision-making. This includes management accounts, budgets, forecasts, and reports on activity for CPHI’s operational costs.
• Support the development of the annual budget (and subsequent quarterly forecasts) in conjunction with the Finance & Grant Lead and the Executive Director and ensure the ongoing adherence and management of these budgets/forecasts.
• Manage the cash flow requirements of the various projects, liaising with the Finance & Grant Lead to facilitate cash transfers and top-up requests.
• Generate monthly finance information (including but not limited to Budget versus Actual spending reports and forecasts, reconciliation reports including Balance Sheet, and Petty Cash, together with appropriate financial/contract variance
• Ensure the organization delivers and accounts for all financial reporting activities following National, Regional, and Local taxation requirements.
• Facilitate and provide support to all donor and internal audits in coordination with the Finance and Grant Lead.
• Support the Finance & Grant Lead to carry out donor reports and statutory payroll tax compliance for both state and federal tax agencies such as WHT, VAT, and PAYE and compliance with all statutory financial compliance: prepare statutory accounts, partner compliance, donor compliance and financial reporting.
• Working with the Finance officers to execute payment, invoicing, bookkeeping, and banking activities, maintain up-to-date computerized records, and maximize the use of the financial software system.
• Support the Finance & Grant Lead to oversee the accounting team in their execution of all accounting functions, including general ledger, accounts payable, payroll, bank reconciliations, petty cash disbursement and monthly closings.
• Work with the team to review and manage (and establish as needed) internal systems, controls, processes, and procedures to ensure the integrity, accuracy, compliance, and usefulness of financial information and reporting.
• Ensure routine accounting and operations data backup with data retention policies.
• Support the Finance & Grant Lead to conduct a continuous assessment of the existing structures, policies, processes, documents, quality controls, and practices in the Finance Department.
• Ensure the annual tax return is completed on time and payments are made according to the agreed-upon schedule.
• Support the Finance & Grant lead to manage the relationship with CPHI’s external auditors, manage the year-end process, external audit, preparation of annual financial statements, and sign-off from relevant stakeholders.

QUALIFICATIONS AND ESSENTIAL COMPETENCIES:

• Bachelor’s degree in Finance, Accounting, or related discipline.
• Masters’ certification will be an added advantage.
• ACCA or ICAN professional qualification is required.
• Minimum of 6 years’ work experience, with at least three years in a mid-level position.
• Experience working in a Non-profit Organization
• Excellent IT skills with high proficiency in MS Office (Word, Excel, PowerPoint).
• Good analytical and reporting skills.
• Excellent interpersonal, supervisory, and communication skills.
• Auditing experience will be an added advantage
• Good capacity-building, presentation, and facilitation skills.
• Working knowledge of QuickBooks Accounting software.