Finance coordinator (F/M) at Medecins Du Monde

TASKS AND RESPONSIBILITIES:

• Under the supervision of the general coordinator, you will provide leadership and management necessary to ensure that programmatic and operational goals of the country mission are met through appropriate financial infrastructure and systems.

Your main responsibilities are:

Strategic financial planning, effective budget and financial management

• Monitor overall budget consumption according to donors’ constraints
• Provide reliable informations on budget consumption and forecast
• Be responsible for financial datas management
• Support the general coordinator on strategic direction
• Take initiatives to build or enhance sound financial management
• Prepare, revise and maintain country mission operating budget
• Work with all departements in preparing and/or revising grant budgets
• Carry out updating of grant pipelines and monthly projections and prepare budget revisions
• Identify and analyse any discrepancy

Treasury and accountancy

• Be responsible for the soft accountancy
• Be responsible for the cash provision and safe management
• Assess the needs for the projects
• Ensure that payments are made in a timely and secure manner
• Be responsible for the update and implementation of the cash management protocols
• Coordinate the closure of monthly accountancy
• Be responsible for all bank transactions

Audit, compliance, and reporting

• Responsible for the production of financial budget to donors, for the financial issues linked to partnerships, for the compliance of all the accountancy’s documents and for sending financial documents to HQ
• Prepare, organise and supervise audits at field level and provide all documents necessary for external and internal audits
• Ensure the tax payment in time
• Ensure that all legal documents and contracts are timely sent to HQ
• Develop and/or revise and implement country mission-specific financial procedures and guidelines
• Ensure internal financial procedures, systems, policies and controls are applied
• Ensure a harmonized financial organization and accurate transactions
• Prepare financial reports and donor budgets
• Ensure all MdM’s financial activities including payroll, income and other taxes are compliant with Nigerian laws
• Ensure proper archiving

Team management

• Overall responsibility of the finance department including the HR sizing
• Supervise the finance team (recruitment, training, appraisals, capacity building)

Coordination, partnership and capacity building

• Coordinate closely with the HR coordinator on all HR matters
• Participate to the monthly grants review meeting
• Organise BFF meeting on a monthly basis
• Ensure when needed and by delegation of the general coordinator the representation of MdM in front of donors
• Liaise with INGO finance directors in-country
• Ensure the proper e-archiving of the partners financial reports and accountancy
• Provide strong oversight and capacity building to MdM local partner

SKILLS AND EXPERIENCE NEEDED:

• Bachelor’s degree in business administration or related courses
• Minimum 4 years of professional experience in this field, preferably in an international NGO with multi-donor budgets
• Demonstrated team management skills in a multicultural working environment
• Training and capacity-building experience
• Strong interpersonal and leadership skills, cross group collaboration compliance, proactive and innovative approach
• Strategic thinker with excellent good problem solving, decision making and follow-up skills
• Excellent multi-tasking, organised, and hands-on experience with high achievement
• Considerate and deliberate in dealing with people with good negociation skills
• Deadline oriented and excellent service mind
• Ability to work in unstable and volatile environment as well as conduct regular field monitoring visits
• Very strong proficiency in Excel
• Knowledge in SAGA would be an asset