Finance Associate at Eden Life Inc

Job Context

• We are seeking a detail-oriented and proactive Finance Associate to manage the financial operations of our Food Business - Homemade. This role involves overseeing inventory management, banking operations, process-to-pay cycles, and month-end closing, while collaborating closely with the homemade team. 

Job Responsibilities

Inventory Management

• Monitor and track inventory movements, ensuring accurate valuation and reconciliation.
• Work closely with the operations and procurement teams to ensure proper documentation, approval, and recording of stock movements.
• Perform periodic stock counts and investigate any discrepancies between physical and system records.
• Ensure proper costing of inventory to maintain accurate financial reporting.

Purchase & Petty Cash Reconciliation

• Reconcile purchases and supplier invoices with procurement records and inventory receipts, ensuring alignment with approved POs.
• Monitor petty cash usage, ensuring proper documentation, approval, and replenishment processes are followed.
• Investigate and resolve any discrepancies in purchase transactions, vendor payments, and petty cash records.
• Prepare periodic reports on purchase variances and cash utilization.

Bank Account & Financial Process Management

• Manage assigned bank accounts, ensuring all transactions are recorded and reconciled timely.
• Process payments, track receipts, and monitor cash flow for the business unit.
• Liaise with banks to facilitate transactions, resolve issues, and optimize banking processes.
• Own bank reconciliations and petty cash reconciliations.

Process-to-Pay (P2P) Cycle

• Oversee accounts payable, ensuring timely processing of invoices and payments.
• Verify supplier invoices against purchase orders and delivery receipts.
• Maintain accurate records of vendor accounts and resolve discrepancies.

Financial Closing & Reporting

• Assist in month-end and year-end financial closing, ensuring timely reporting of financial results.
• Prepare reconciliations and ensure all expenses, accruals, and adjustments are correctly posted.
• Support financial audits by providing required documentation and explanations.
• Prepare financial reports or any ad-hoc reports as requested by the business head.

Collaboration & Relationship Management

• Work closely with the operations team to align financial planning with business objectives.
• Maintain strong relationships with vendors, ensuring smooth payment processes and resolving disputes.
• Serve as the primary contact to our homemade business, managing correspondence and ensuring smooth financial operations.

Job Requirements

• Must have at least 2 years proven experience in a Finance or Accounting role in a mid-sized company.
• Bachelor's degree or HND in Accounting
• Must be Chartered or at the last stage of ICAN/ACCA certification
• Strong understanding of inventory tracking, procurement processes, bank reconciliations, and accounts payable.
• Ability to work collaboratively with cross-functional teams (operations, procurement, vendors, and banks).
• Detail-oriented with strong organizational skills and the ability to maintain accurate financial records and meet deadlines.
• Strong understanding of accounting and financial principles.
• Proficiency in using Quickbooks.