Finance Assistant at Save The Children

ROLE PURPOSE: 

As part of the Finance team, the Finance Assistant will be responsible for supporting effective financial management and administration processes for the Ogoja FO program.

He/she will support Nigeria Finance team in areas of; Invoice uploading, electronic archiving of financial documents, Single accounts reconciliations, and other Finance Administrative duties as per SCI guidelines. He/she will effectively interact with a diverse group of stakeholders, manage expectations and duties according to the agreed timelines. He/she will be required to back stop for field offices whenever the need arises

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal job descriptions and be able to vary working hours accordingly.

KEY AREAS OF ACCOUNTABILITY:

Financial Support Roles:

• Upload vendors/supplier invoice on Prosave
• Raise cheques approved by relevant budget holders and reviewed by finance officer and taking them to signatories for signing. 
• Perform bank related activities; picking up monthly bank statements and other Correspondence (PAYE/WHT receipt inclusive)
• Support in the payments of participants and other beneficiaries payments at trainings and meetings 
• Maintain and update of GLACOS on daily basis
• Assist in the remittance of statutory payments (WHT) on/before the due date
• Requesting and Collection of Finance unit office stationary and consumables from the Admin office for day to day business activities.
• Support in the verification of all assets 
• Reconciling and matching of transactions on the system on weekly basis (single accounts reconciliation)

Archiving of Document Role:

• Ensure all payment and journal vouchers are electronically archived on monthly basis
• Review monthly TL to ensure all vouchers for transaction posted to system are completely filed
• Properly label all files and arrange vouchers in their appropriate folders on the shelf for easy retrieval.
• Support during audits to retrieve selected samples a week before the commencement of any audit exercise
• Return all vouchers to their appropriate box files after the conclusion of any audit exercise
• Assist during audit to retrieve all relevant documents for audit exercise
• Produce soft/scanned copies of documents for retention purposes.
• Keep a standard record of document retrieval and return log 
• Verify all transactions and ensure that the relevant supporting documents have been filed
• Maintain a filing system for all transactions
• Support in maintaining soft copy archiving system
• Any other duties as assigned by the supervisor or line manager

Working Contacts

• Internal:    All budget-holders, field offices and other staff members
• External:   Auditors, Bank, Government bodies, regulatory agencies

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• accuracy and timeliness in all areas of responsibility
• high level of accuracy in work, and ability to analyse complex sets of relationships and situations
• holds self and others accountable

Ambition

• sets ambitious and challenging goals for himself and the team, takes responsibility for his own personal development and encourages team members to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future-orientated, thinks pro-actively

Collaboration:

• working effectively with stakeholders to achieve common goals
• excellent communication and interpersonal skills
• builds and maintains effective relationships, with their team, colleagues, members and external partners
• approachable, good listener, easy to talk to

Creativity:

• designing more effective admin systems
• willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency, demonstrates highest levels of integrity.

SKILLS & EXPERIENCE

Essential:

• A HND/BSc in Accounting.
• 2 yeato work under pressure and sometimes shift between work time
• Ability rs’ experience in INGO or/and 1 year audit or accountancy work experience
• Attention to Detail
• Good knowledge of Microsoft Excel
• Ability to work within a multicultural and multi-religious settings