Finance Assistant at Premiere Urgence Internationale (PUI)

General objective

• The Finance assistant will have to assist Finance Officer/Manager in all the activities related to finance and cash management at the base level.
• Open to: Nigeria Nationals Only (Female applicants are highly encouraged to apply)

Responsibilities and Tasks
Treasury & Cash Follow-up:

• Control the management of the petty cash
• Ensure that the daily physical inventory of the petty cash is accurate, and report any discrepancies to his/her line manager
• Ensure availability of cash at base level and forecast any cash issue
• Follow-up with regular payments
• Guarantee security of the cash and confidentiality of information

Finance & Accounting Management:

• Check, before recording any entry, that the invoices are compliant with PUI’s regulations and procedures
• Record all expenses made through bank in the excel books on a daily basis, and to properly fill in the information needed (date, accounting code, project, budget code, etc.)
• Monitor the voucher process, and the quality of archiving of the invoices, as per the donor’s rules and regulations
• Guarantee the quality of the archiving process at coordination level
• Consolidate and check the accuracy of data of coordination accountancy
• Prepare the monthly accounting closure for Abuja Office
• Participate in the consolidation of budget follow-ups
• Prepare the weekly financial forecast of the Abuja office, compile it, and send it to the Deputy Finance Coordinator for validation
• Collect all invoices exempted from the VAT
• Issue a monthly With Holding Tax report
• Prepare the bank reconciliation at the end of each month
• Prepare the annual closing documents for the coordination
• Support Coordination Office (Maiduguri) to prepare the documents of external audit visits (donor and coordination visits)

Archiving Finance Record:

• Manage the electronic archival of Finance files as per the filing process at the base level and share the scan data with Abuja
• Manage the physical archival of Finance files as per the archiving process at the base level

Administrative Management:

• Prepare all documents related the payment of NHF and PENSION for all national staff and PAYE for Abuja national staff
• Filling of the NHF, PENSION and PAYE at the relevant bodies
• The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs. The employee could be requested to perform other tasks as his/her line manager may judge necessary.

Priorities of the Department:

• To follow in a timely manner, the monthly accountancy calendar
• To implement successfully, bank payment to reduce cash payment as much as possible
• To ensure the accountancy hard copies quality
• Scanning of all finance documents

Mandatory Requirements

• Education Degree: University Degree in Finance, Accounting, or another relevant Degree
• Language skills: Fluent in English and Hausa, Kanuri is appreciated
• Work experience: Minimum 1 year of experience in similar field (NGOs/private companies)
• Knowledge and skills: Good analytical and writing skills
• Computer skills: Good knowledge of the MS office software including Word, Outlook. Excellent in Excel

Assets

• Interests
• Strong motivation to help people in need
• Accounting and finance

Transversal Skills:

• Well organized
• Ability to take initiative to deal with difficulties encountered in daily work
• Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
• Autonomy, neutrality, hard worker
• Team Management
• Able to manage stress and pressure.

Salary
N300,000 - N330,000 monthly.