Finance Assistant at Committed To Good (CTG)

Role objectives:
Client purchase orders - Call Off Orders (COO):

• Under all global long term agreements with its clients CTG must raise a financial quotation & budget limitations for any new contracts (hereinafter called a “COO” & sometimes referred to as a ‘quote’).
• Generation of COOs.
• Management of COOs & COO burner (ensuring budgets are not exceeded).
• Direct reporting to Finance Project & Payroll Manager).

Cashbook management & Purchase Orders (PO's):

• Manage the cashbook.
• Post cashbook to Sage.
• Manage local Account Managers (AM's) & other staff’s raising of PO's, ensuring POs are raised where required prior to purchase.
• Ensure POs are recorded on sage & raised for invoicing where applicable.
• Ensure the local team are trained on CTG PO system.
• Reconcile PO's against COO & COO burner.
• Direct reporting to Finance Project & Payroll Manager.

Invoicing:

• Generate timely & accurate invoices for clients, either system generated or manually as required.
• Ensure all invoices are recorded correctly in Sage.
• Reconciliation of invoices against payroll & COOs.
• Manage receipt of local supplier invoices, checking against POs, upload to Sage & issue client reimbursable invoice as required.
• Direct reporting to Credit Controller.

Accounts receivable:

• Ensure timely payment of invoices by client.
• Support Credit Controller with chasing clients for unpaid invoices.
• Resolve any queries / issues with invoices to ensure swift payment.
• Direct reporting to Credit Controller.

Payroll:

• Oversee timesheets timely receipts with local AM's.
• Ensure procedures & timelines are met.
• Prepare payroll system generated or manually as required as per policy.
• Reconcile payroll with Sage, COOs, contracts of employment & local tax laws.
• Direct reporting to Finance Project & Payroll Manager.

Tax:

• Calculation of Personal Income Tax (PIT) & Social Security (SS) & any other applicable local salary withholding taxes.
• Responsible for timely payment of PIT, SS & other withholding taxes to local tax departments / authorities.
• Production & issuance of payslips.
• Complete annual tax returns, payment of corporate & other business taxes & other local filings.
• Manage any local audits for taxation & other jurisdictional requirements.
• Responsible for timely payment of all taxes to governing bodies.
• Posting of tax payments to Sage.
• Work with our legal team to ensure CTG adheres to local tax laws, responsible for keeping CTG in good standing & up to date with local tax laws.
• Represent CTG at local governing bodies (including ministry & tax departments).
• Direct reporting to Financial Controller.

Banking:

• Manage local bank account(s) where applicable.

Management accounting:

• Manage local budgets & actuals variance analysis for Regional Director.
• Prepare brief monthly report to summarise performance & highlight any areas of concern.
• Prepare savings schemes & analytical support on OPEX expenditure to enable local decision making.
• Provide visibility on financial business positioning to ensure effective regional management.
• Prepare local management accounts & work with local auditors as required.

Project reporting:

• Functional financial reporting into the Regional Accountant.
• Day to day line management to Regional Manager based in Nigeria.

Key competencies:

• Must be fully qualified ACCA, CPA or equivalent.
• Minimum 5 years of experience.
• Desirable to have experience in governmental departments.
• Extensive experience in working with Sage, SAP, Oracle or similar accounting system.
• Desirable to have experience in generating management accounts & profit / loss financial statements.
• Good knowledge of local tax laws.
• Fluent in English & French.
• Geographical experience in any of the countries listed is an advantage Nigeria, Mali, Niger, Ghana, Bukina Faso.
• Self starter.
• Ethical, trustworthy & confidential.
• Time management.
• Team player & good relationship builder.
• Excellent customer service skills.
• Resilient & positive.

Team management:

• This role has no team management responsibility.