Finance and Grant Officer at Twinning for Health Support Initiative, Nigeria (THSI-N)

Location: Damturu, Yobe
Department: Finance and Administration
Reports: Human Resource &Administrative and Finance Manager

Summary Of Primary Duties

• Under the guidance and direct supervision of the Human Resource & Administrative and Finance Manager.
• Finance &Grant Officer will be responsible for all THSI-N financial functions and ensure they are executed in a timely and professional manner.

Essential Duties

• Maintain complete set of books of account according to the principle of accounting and update it on daily basis.
• Ensure accuracy of all supporting financial documents;
• Follow up on all financial related activities and monitor financial pipelines and expenditures, advance balances of resource disbursed, verify availability of funds for program activities and recommend for changes in budget line if needed.
• Draft/review budget for program staff
• Supervise Administrative and Finance Assistant prepare vouchers and process payments for all the financial transaction and process payment request to THSI-N office;
• Prepare and submit periodic financial reports for submission to the Executive Director.
• Provide support on financial information to program staff during preparation of quarterly reports and work plans
• Manage annual audit exercise and work with the HR & Administrative manager to prepare audit follow-up action plans, and ensure that the action plan is implemented;
• Oversee the financial and grant management of programs and implementing partners, including internal audit (if needed);
• Ensure the compliance of all the provisions of guidelines regarding procurement, sub contract and financial management;
• Manage all correspondence related to finance as guided by the supervisor
• Provide financial technical assistance to implementing partners including government agencies, NGOs and CBOs in financial management;
• Carry out any other related responsibility assigned by the supervisor
• Generate financial reports to the supervisor for review
• Managing and supporting the grants requirement and implementation for the organization
• Analyze the budget trends and make recommendations for cost control and reduction for various grants
• Maintain records of all payments and receivables and prepare monthly records for all grant related activities
• Provide training to the new staff on grants management and reporting requirements.

Qualifications
Required:

• B.Sc / HND in Accounting and Finance
• At least 3 years demonstrated experience working on accounting management.
• Ability to handle multiple tasks and to set priorities, strong organizational skills and attention to detail. Ability to work independently as well as team and follow directions. Excellent communication and customer service skills
• English language proficiency is essential (including oral and written skills).
• Proficiency with QuickBooks and other accounting software.

Desired:

• Work experience with US Government funded programs and NGOs
• Proven work experiences in accounting multi-faceted programs
• Good knowledge in QuickBooks accounting software.

Ada Specifications
Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; stoop; reach with hands and arms; balance; talk or hear. 
• The employee must occasionally lift and/or move up to 15 pounds.  Specific vision abilities required by the job include close vision, distance, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment:

• Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
• While performing the duties of this job, the employee is not exposed to weather conditions. 
• The noise level in the work environment is usually moderate.