Business Development Coordinator at Contemporary Group Limited

Job Brief

• The Business Development Coordinator will play a key role in supporting the company’s growth by identifying new opportunities, leading proposal and grant development and submission, and strengthening our overall market presence.
• This role is responsible for tracking and pursuing RFPs and funding opportunities, coordinating high-quality submissions, and supporting client and stakeholder engagement.
• The coordinator will also contribute to the development and maintenance of the company’s website and digital materials, ensuring consistent and compelling messaging across all platforms.
• Working closely with internal teams, the coordinator will apply strong project management skills to manage deadlines, streamline processes, and position the company for successful project pursuits and long-term growth.

Key Responsibilities

• Research and identify new business opportunities, including grants, funding programs, and procurement postings
• Assist with business plan development
• Monitor and track relevantRFPs, RFQs, and tenders
• Maintain and update an opportunity pipeline, including deadlines, requirements, and win strategies for priority pursuits
• Lead the preparation and submission of grant applications, RFP responses, and proposals
• Draft compelling narratives, executive summaries, and supporting documentation
• Ensure all submissions are compliant with requirements, timelines, and evaluation criteria
• Coordinate internal inputs (technical, financial, architecture, engineering) into cohesive, high-quality submissions
• Assist in preparing pitch materials, presentations, and client-facing documentation
• Track competitor activity, market trends, and insights – report onmarket trends, procurement patterns, and competitor positioning
• Schedule and coordinate meetings, introductions, and business development touchpoints
• Apply project management principles to track proposal timelines, deliverables, and responsibilities
• Maintain internal trackers for submissions, deadlines, and progress updates
• Coordinate cross-functional teams to ensure timely and efficient execution of deliverables
• Support post-submission activities, including debriefs and lessons learned
• Lead the maintenance of the company website, including content updates and structure
• Translate business development objectives into clear, compelling website content (services, projects, messaging)
• Ensure brand consistency across website, proposals, and external materials
• Support creation of digital assets including brochures, one-pagers, and presentations
• Ensure consistency, quality control, and version management across all deliverables

Education and Experience

• Minimum 2+ years experience in business development and management, proposals, grant writing, communications, procurement support, business administration or related fields
• Familiarity and experience with general office procedures; proficiency in Microsoft Office (Word, PowerPoint, Outlook, Excel) and design tools such as Canva
• Highly developed problem-solving, and planning skills.
• Strong written and verbal communication skills with a customer service mindset.
• Proven ability to write quality correspondence, reports, briefing notes and other written material
• Demonstrated self-starter, capable of identifying the need for independent action, while valuing and developing cooperative working relationships.
• Excellent organizational skills, attention to detail, and ability to manage multiple tasks and deadlines.
• Comfortable working independently in a predominantly remote environment and occasionally traveling for events.
• Proactive and takes initiative
• Strong storytelling ability.