Finance and Administrative Manager at Diadem Consults Ltd

Job Description

• We are looking for a detail-oriented Finance and Administration Manager to optimize our financial management procedures and administrative processes
• Overall responsibility for the preparation of regional budgets, utilization monitoring, and for implementation of financial and administrative policies and procedures.

Principal Responsibilities

• Close liaison and working with the audit team for undertaking an annual audit of all accounts.
• Development of systems which support the implementation of donor funded projects.
• Ensuring adherence to donors’ regulation, USAID cost principles and strategy for cost minimization.
• Maintaining of Fund Accounts for Various Donors’ Projects
• Monitor Project budget to ensure compliance with effectiveness, efficiency, and economy.
• Set up and maintain accounting systems that suits each donor’s Grant management.
• Retiring of expended funds to donor agencies.
• Processing of consultants and suppliers’ payment when due
• Identify training & development needs of Finance and Admin staff and arrange required inputs.
• Prepare staff advances and reviewed liquidation.
• Ensuring the deduction and remittance of applicable taxes – VAT, WHT etc.
• Project financial monitoring and continual investigation of cost variation
• Review of financial requests and retirements
• Preparation of monthly fund requests to the Donors
• Preparation of monthly bank reconciliation statements
• Maintain files of all financial transactions, instructions and guidelines issued as reference for completion of work assignments
• Work with the Procurement Team to ensure adherence to sound procurement practice and value for money in procuring goods and services
• Oversee management of Events / Workshop
• Oversee Travel and Accommodation Management
• Oversee update and renewal of payment for Staff Medical Scheme.

Related Work Experience & Training

• Minimum of 7 years diverse and practical experience, including experience in the NGO and banking sector
• Must be a Chartered Accountant.

Special Skills Required:

• Strong accounting and admin skills
• Familiar with financial management
• Know-how about donor report parameters
• Knowledge of accounting packages
• Able to stay a long time in office.