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  • Posted: Nov 22, 2021
    Deadline: Not specified
  • Management Systems International (MSI) is an international development consulting firm based in Washington, D.C. and founded in 1981 by Marina Fanning and Larry Cooley. In 2008, MSI became a part of Coffey International Development, a global developing consulting firm with headquarters in Australia. MSI and Coffey International Development have more than ...
    Read more about this company


    Finance and Administrative Assistant, Nigeria Monitoring Project

    Job ID: 21600000212

    Position Summary

    • The Finance and Administrative Assistant (FAA), will support financial, administrative, and operational tasks to ensure the smooth operation of NMP.
    • The FAA will report directly to the Finance and Administrative Manager and work closely with the Logistics Specialist. This position will be based in Abuja.


    • Support procurement actions for office supplies for the day-to-day running of each office.
    • Manage petty cash, process travel expenses and distribution of cash advances.
    • Prepare payments for suppliers and MSI staff, deposit/withdraw funds or make bank transfers for project operations.
    • Maintain records of incoming and outgoing call/visitor’s logs and ensure proper coordination with project security guards while ensuring security directives/office policies are followed regarding access to project office buildings/workspaces.
    • Assist in the operational management and maintenance upkeep of all project office facilities.
    • Maintain up-to-date records of all vendor and service agreements to ensure timely and accurate payments.
    • Support the coordination of staff and visitor travel arrangements, including flight and hotel reservations, car hires, airport transfers, in-country logistics support, and pickup/drop-off arrangements.
    • Support NMP IT staff in the installation and troubleshooting of IT-related issues (e.g., network and internet connectivity, computers, phones, internet dongles/modems, printers, printer toners/cartridges, photocopiers, toner cartridges, etc.).
    • Maintain financial records and databases and assist in the recording of financial transactions in Quick Books.
    • Support the Finance Officer in ensuring prompt remittance of statutory deductions to the appropriate government authorities.
    • Support the Finance Officer with scanning, filing, and archiving project financial documents per MSI directives.
    • Other related duties as needed.


    • Higher National Diploma in Administration, Finance, Accounting or similar discipline is required; Bachelor’s Degree preferred.
    • Minimum of three years of experience in finance and administrative and/or operational management required, preferably in an international organization.
    • Previous experience working on USG funded contracts preferred.
    • Ability to prioritize, implement and manage tasks proactively and independently while working within a team.
    • Strong attention to detail and strong organizational skills required.
    • Ability to work in a fast-paced environment while remaining flexible and positive.
    • Ability to work collaboratively and build effective working relationships with clients, subcontractors, partners, vendors, and colleagues.
    • Must be a strong team player and possess a demonstrated ability to multi-task, be a strategic thinker and operate with a dedication to program support.
    • Knowledge of MS Office programs (Word, PowerPoint, Excel) is required.
    • Fluency in written and oral English required.

    Reasonable Accommodations

    • MSI is dedicated to hiring an inclusive workforce. If you would like to request reasonable accommodations during the application process, please email [email protected] with "Reasonable Accommodations" in the title. Our recruitment team looks forward to engaging in an interactive process to provide reasonable accommodations for candidates.

    Method of Application


    • Only Nigerian citizens are eligible for this position
    • Only candidates who have been selected for an interview will be contacted. No phone calls, please.
    • MSI is an equal opportunity employer that values diversity and inclusion. We strive to develop and maintain a culture that honors the perspectives and identities of our employees, our communities and those impacted by our work.
    • We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as any mental health or physical disability needs.
    • MSI is an Equal Opportunity Employer/Affirmative Action/Americans with Disabilities/Veterans Employer.
    Interested and qualified? Go to Management Systems International - MSI on to apply

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

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