Finance and Administrative Assistant, Nigeria Monitoring Project at Management Systems International - MSI

Job ID: 21600000212

Position Summary

• The Finance and Administrative Assistant (FAA), will support financial, administrative, and operational tasks to ensure the smooth operation of NMP.
• The FAA will report directly to the Finance and Administrative Manager and work closely with the Logistics Specialist. This position will be based in Abuja.

Responsibilities

• Support procurement actions for office supplies for the day-to-day running of each office.
• Manage petty cash, process travel expenses and distribution of cash advances.
• Prepare payments for suppliers and MSI staff, deposit/withdraw funds or make bank transfers for project operations.
• Maintain records of incoming and outgoing call/visitor’s logs and ensure proper coordination with project security guards while ensuring security directives/office policies are followed regarding access to project office buildings/workspaces.
• Assist in the operational management and maintenance upkeep of all project office facilities.
• Maintain up-to-date records of all vendor and service agreements to ensure timely and accurate payments.
• Support the coordination of staff and visitor travel arrangements, including flight and hotel reservations, car hires, airport transfers, in-country logistics support, and pickup/drop-off arrangements.
• Support NMP IT staff in the installation and troubleshooting of IT-related issues (e.g., network and internet connectivity, computers, phones, internet dongles/modems, printers, printer toners/cartridges, photocopiers, toner cartridges, etc.).
• Maintain financial records and databases and assist in the recording of financial transactions in Quick Books.
• Support the Finance Officer in ensuring prompt remittance of statutory deductions to the appropriate government authorities.
• Support the Finance Officer with scanning, filing, and archiving project financial documents per MSI directives.
• Other related duties as needed.

Qualifications

• Higher National Diploma in Administration, Finance, Accounting or similar discipline is required; Bachelor’s Degree preferred.
• Minimum of three years of experience in finance and administrative and/or operational management required, preferably in an international organization.
• Previous experience working on USG funded contracts preferred.
• Ability to prioritize, implement and manage tasks proactively and independently while working within a team.
• Strong attention to detail and strong organizational skills required.
• Ability to work in a fast-paced environment while remaining flexible and positive.
• Ability to work collaboratively and build effective working relationships with clients, subcontractors, partners, vendors, and colleagues.
• Must be a strong team player and possess a demonstrated ability to multi-task, be a strategic thinker and operate with a dedication to program support.
• Knowledge of MS Office programs (Word, PowerPoint, Excel) is required.
• Fluency in written and oral English required.

Reasonable Accommodations

• MSI is dedicated to hiring an inclusive workforce. If you would like to request reasonable accommodations during the application process, please email MSI.Dept.HRRecruiting@tetratechinc.onmicrosoft.com with "Reasonable Accommodations" in the title. Our recruitment team looks forward to engaging in an interactive process to provide reasonable accommodations for candidates.