Finance & Admin Assistant at Breakthrough ACTION

Summary

The Finance & Admin Assistant is responsible for providing office support by assisting with administrative and financial systems, logistics and procedures.

Essential Duties and Responsibilities

• Assist the BA-N State Coordinator/Senior Program Officer and staff with preparation and logistics for community activities, meetings, trainings and other events as needed at the field office.
• Maintain general office systems including filing; coordinating timely timesheet submission; sending, receiving and distributing faxes; and photocopying.
• Assist the office staff with the tracking and development of administrative documents;
• Maintain organized files on all admin and financial related reports and documents.
• Maintain the project field office petty cash, prepare payments, ensure proper authorization for payments, distribute payments as required, and supervise the processing of staff claims and advances and per diem.
• Complete purchase orders, time and attendance records and prepare necessary reports for relevant senior Admin and Finance Officers.
• Assist with identification and payments to vendors.
• Submit monthly financial reports as required to the Senior Finance Officer II.
• Carry out other tasks to support BA-N Integrated project efforts as assigned.

Supervisory Responsibilities:

This position will have no direct supervisory responsibilities. The position reports to the Senior Program Officer-State Coordinator for the respective state.

Education and/or Experience:

• HND or Bachelor’s degree with at least 3 years work experience with admin and finance support for health programs
• Strong spoken and written English skills
• Excellent communication skills
• High level administrative writing skills
• Proficiency with Microsoft Excel, Word and PowerPoint, or similar software
• Professional and organized
• Experienced in supply management and inventory control
• Fluency in the local language of the job location.
• Internet research abilities
• Strong problem-solving skills
• Ability to work independently
• Well-organized, with ability to track multiple activities and deadlines
• Experience in providing administrative support to work teams
• Ability to work successfully in a cross-cultural, team-based environment