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  • Posted: Jan 24, 2022
    Deadline: Jan 30, 2022
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    The Alliance for International Medical Action (ALIMA) is an international medical organization, founded in 2009. ALIMA’s aim is to provide a high standard of healthcare in situations of emergency or medical disaster and to improve the practice of humanitarian medicine by developing innovative projects associated with medical research. The specific fe...
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    Fianance Manager

    In parallel ALIMA is opening an emergency nutrition project in Katsina state and is present is Owo state since 2018 for Lassa fever response and research.

    POST TYPOLOGY

    Mission Location:

    Finance Manager - Mission Location: Nigeria, FCT, Abuja

    Project: Abuja Coordination

    Management lines:

    LINE MANAGER:

    Finance Coordinator

    LINE MANAGEMENT

    Finance Supervisor

    Project Admin Supervisors

    MISSION AND MAIN ACTIVITIES

    Objective 1: Responsible for mission monthly accountancy closure

    • Disseminating information about the accounting procedures of the mission and ensuring that these procedures are respected
    • the comprehensiveness and precision of entries and the correct budgetary charging of expenses
    • Ensure mission books are close on monthly basis towards the end of the month
    • Timely forwarding of accounting information to Head of Finance.
    • Ensure that all Cash count & Bank Reconciliation are done at the month end for the mission.
    • Supervise and ensure that all accounting documentation is updated on daily basis & reconciles Bank Books, Cash Books.
    • Review the mission monthly accountancy to ensure correctness of account codes, budget lines and descriptions used and feedback is sent to all finance team in the mission on accountancy.
    • Prepare shared costs file with proficient budget allocation and ensure importation is done to SAGA
    • Ensure that new contracts are entered in SAGA and parameters are send to all bases
    • Request additional information from both bases and capital Finance officer and Assistant as needed.
    • Ensure monthly class 4+ report is prepare & shared with Finance Officer.
    • Ensure that all journal entry corrections are done accordingly after the monthly closure
    • Contribute to update of any new financial tool when required or asked by Head of Finance.

    Objective 2: Contribute to Grant financial management, donors’ compliance & budget analysis

    • Responsible for monthly preparation of BFU and Shared Cost then share with Finance Coordinator.
    • Receive & incorporating budget forecast in BFU.
    • Support budget holders in developing their forecast and monitoring their lines
    •  Monitor level of over/underspending per budget lines and provide feedback to Finance Coordinator.
    • Inform the Finance Coordinator of any information which impact the grant financial status.
    • Review donor guidelines and ensure flexibility is respected
    • Ensure proper filing of grants vouchers (review hard documents, review archiving process with the Capital finance team in close coordination with Deputy Finance Coordinator.

    Objective 3: Payroll Management

    • Contribute to monthly preparation of national staff payroll
    • Generate NSITF, PAYE, Pension & staff salary transfers information from payroll on monthly basis
    • Share the final Pension / PAYE information with Deputy Finance Coordinator & Base Admins
    • In collaboration with Deputy Finance Coordinator, provide budget allocation for all national staff on monthly basis to HR.
    • Ensure that Expat salary advance are filed & recorded in SAGA. Send the scan copy to Head of Finance.

    Internal:

    • Directly reporting to Deputy Head of Finance.
    • Liaise with mission Liaise with Coordination log team.
    • Liaise with HR Department.

    External:

    Interaction with suppliers, banking and financial institution service providers, tax offices and other national authorities or institutions with which ALIMA has working relationships for administrative and financial needs.

    REPORTING RESPONSIBILITIES

    • Monthly Finance reports like closure (input/support to Head of Finance in preparation)
    • Implementation of prevention measures against abuse of power, gender-based and sexual violence:
    • Ensures that his/her team, partners and community members are aware of ALIMA's policy and have access to information (complaint escalation mechanism, focal point...).
    • Facilitates the organization of training and awareness sessions
    • Implements standards related to the prevention of abuse of power, gender-based violence and sexual violence.
    • Ensures that team members and partners involved in the project (Ministry of Health, national partners, etc.) follow training and awareness sessions and apply the rules for preventing abuse.
    • Contributes to creating and maintaining a nurturing and protective environment for his/her team, community members and project partners.

    You meet the following qualifications:

    Education

    BSc. Accounting, Bachelor level degree in management, finance, or related field; MBA or similar higher degree a plus

    SKILLS AND EXPERIENCE

    ESSENTIAL

    •  3+ years of experience in one or more of the following areas: Administration, HR, Finance, Logistics
    • Exceptional organization and planning skills, ability to manage and follow work plans
    • Highly developed interpersonal, communication, able to negotiate, influence, give effective feedback, be a team player
    • Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs

    Method of Application

    Submit online your Cover letter, CV with colour picture and qualifications with contact details all in the same files, to ALIMA’s recruitment email recruitment@nigeria.alima.ngo

    Applications are processed in the order of arrival and we reserve the right to close the offer before the term initially indicated if a good application is successful. Only full applications will be taken into account. Only accepted applications will be contacted.

    Female candidates are strongly encouraged to apply.

    Important remarks

    Only successful applicants will be called for interview.

    No monetary transactions, neither demands of favours in kind, nor other types of favouritism will be tolerated in the recruitment process.

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