Facility Manager at Vestates Limited

Job Summary

• We are seeking a proactive, highly skilled Facility Manager to oversee the maintenance, operations, and administration of all facilities under our management.
• The Facility Manager will lead a team of Facility Officers and support staff to ensure that all properties are impeccably maintained, compliant with safety standards, and operated efficiently to deliver excellent service and cost-effective management.

Key Responsibilities

• Oversee the daily administrative and operational activities of all managed facilities, ensuring smooth, safe, and efficient operations.
• Lead, manage, and mentor a team of Facility Officers along with cleaners, security guards, artisans, and contractors to maintain Vestates’ high standards.
• Supervise cleaning, landscaping, parking, and security teams to ensure a welcoming and well-maintained environment.
• Develop, implement, and communicate best practices for property maintenance and operational excellence to all team members.
• Create, manage, and monitor budgets for maintenance, repairs, vendor contracts, and projects to ensure cost control and financial efficiency.
• Oversee the planning, execution, and successful closure of facility projects within approved budgets and timelines.
• Drive Take Cost Out (TCO) initiatives aligned with the company’s strategic objectives to optimize resources and reduce operational costs.
• Hire and manage external professionals (artisans, contractors, vendors) to deliver quality repair, maintenance, and refurbishment services.
• Build and maintain a reliable and cost-efficient vendor base for procurement of inventory, materials, and services.
• Ensure all properties comply with local, regulatory, and industry-specific safety standards and guidelines through regular inspections and audits.
• Manage contracts for maintenance and construction projects, including negotiation and renewal of annual service agreements and retainers.
• Maintain comprehensive records of facility operations including maintenance logs, payment records, contracts, and compliance documentation.
• Oversee and improve the checking-in and checking-out processes for short and long-term tenants, ensuring exceptional service delivery and tenant satisfaction.
• Apply practical knowledge of electrical, plumbing, and mechanical systems to ensure uninterrupted utilities and facility functionality.
• Develop and implement new maintenance procedures, conduct regular inspections, and proactively address recurring and unexpected repairs across all properties.
• Perform additional duties as reasonably assigned by the employer, ensuring all tasks align with the company’s goals and standards.

Requirements

• Bachelor’s Degree in Facilities Management, Engineering, Property Management, or related discipline preferred. Relevant experience will also be considered.
• Minimum of 5 years’ experience in facility management or a similar role, preferably within a property management or real estate company.
• Proven experience managing a team of facility officers and support staff.
• Strong track record of managing maintenance budgets, vendor relationships, and multi-property operations.
• Solid knowledge of local building codes, safety regulations, and industry standards.
• Excellent leadership and people management skills with ability to motivate and develop teams.
• Strong project management skills with the ability to oversee multiple projects simultaneously and meet deadlines.
• Demonstrated ability to negotiate contracts and manage service agreements.
• Exceptional communication and interpersonal skills, both verbal and written.
• Proactive problem-solver with strong analytical skills and commercial awareness.
• Ability to work independently and collaboratively within a dynamic work environment.
• Hands-on knowledge of electrical, plumbing, and mechanical building systems is a significant advantage.

Skills & Competencies:

• Strong leadership and people management skills; ability to motivate and hold teams to standards.
• Commercial mindset — procurement, vendor management, and cost control experience.
• Practical technical knowledge of electrical, plumbing, and basic mechanical systems.
• Excellent organisational skills and attention to detail.
• Good written and verbal communication; able to prepare clear reports and present to stakeholders.
• Proficient with office software (Excel, Word) and facility/asset management systems (desirable).
• Strong problem-solving skills and ability to work under pressure.
• Knowledge of local safety and regulatory requirements.

Application Closing Date
19th August, 2025