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  • Posted: Aug 15, 2025
    Deadline: Not specified
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  • Vestates is a private limited liability real estate and property management company. It was established in 2013 (RC number 1102905) and was incorporated on 19 March, 2013. Its mission is to provide convenient and quality services to all our customers. We provide complete real estate services which include the lease and sale of residential and commercial p...
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    Facility Manager

    Job Summary

    • We are seeking a proactive, highly skilled Facility Manager to oversee the maintenance, operations, and administration of all facilities under our management.
    • The Facility Manager will lead a team of Facility Officers and support staff to ensure that all properties are impeccably maintained, compliant with safety standards, and operated efficiently to deliver excellent service and cost-effective management.

    Key Responsibilities

    • Oversee the daily administrative and operational activities of all managed facilities, ensuring smooth, safe, and efficient operations.
    • Lead, manage, and mentor a team of Facility Officers along with cleaners, security guards, artisans, and contractors to maintain Vestates’ high standards.
    • Supervise cleaning, landscaping, parking, and security teams to ensure a welcoming and well-maintained environment.
    • Develop, implement, and communicate best practices for property maintenance and operational excellence to all team members.
    • Create, manage, and monitor budgets for maintenance, repairs, vendor contracts, and projects to ensure cost control and financial efficiency.
    • Oversee the planning, execution, and successful closure of facility projects within approved budgets and timelines.
    • Drive Take Cost Out (TCO) initiatives aligned with the company’s strategic objectives to optimize resources and reduce operational costs.
    • Hire and manage external professionals (artisans, contractors, vendors) to deliver quality repair, maintenance, and refurbishment services.
    • Build and maintain a reliable and cost-efficient vendor base for procurement of inventory, materials, and services.
    • Ensure all properties comply with local, regulatory, and industry-specific safety standards and guidelines through regular inspections and audits.
    • Manage contracts for maintenance and construction projects, including negotiation and renewal of annual service agreements and retainers.
    • Maintain comprehensive records of facility operations including maintenance logs, payment records, contracts, and compliance documentation.
    • Oversee and improve the checking-in and checking-out processes for short and long-term tenants, ensuring exceptional service delivery and tenant satisfaction.
    • Apply practical knowledge of electrical, plumbing, and mechanical systems to ensure uninterrupted utilities and facility functionality.
    • Develop and implement new maintenance procedures, conduct regular inspections, and proactively address recurring and unexpected repairs across all properties.
    • Perform additional duties as reasonably assigned by the employer, ensuring all tasks align with the company’s goals and standards.

    Requirements

    • Bachelor’s Degree in Facilities Management, Engineering, Property Management, or related discipline preferred. Relevant experience will also be considered.
    • Minimum of 5 years’ experience in facility management or a similar role, preferably within a property management or real estate company.
    • Proven experience managing a team of facility officers and support staff.
    • Strong track record of managing maintenance budgets, vendor relationships, and multi-property operations.
    • Solid knowledge of local building codes, safety regulations, and industry standards.
    • Excellent leadership and people management skills with ability to motivate and develop teams.
    • Strong project management skills with the ability to oversee multiple projects simultaneously and meet deadlines.
    • Demonstrated ability to negotiate contracts and manage service agreements.
    • Exceptional communication and interpersonal skills, both verbal and written.
    • Proactive problem-solver with strong analytical skills and commercial awareness.
    • Ability to work independently and collaboratively within a dynamic work environment.
    • Hands-on knowledge of electrical, plumbing, and mechanical building systems is a significant advantage.

    Skills & Competencies:

    • Strong leadership and people management skills; ability to motivate and hold teams to standards.
    • Commercial mindset — procurement, vendor management, and cost control experience.
    • Practical technical knowledge of electrical, plumbing, and basic mechanical systems.
    • Excellent organisational skills and attention to detail.
    • Good written and verbal communication; able to prepare clear reports and present to stakeholders.
    • Proficient with office software (Excel, Word) and facility/asset management systems (desirable).
    • Strong problem-solving skills and ability to work under pressure.
    • Knowledge of local safety and regulatory requirements.

    Application Closing Date
    19th August, 2025

    go to method of application ยป

    Data Entry Clerk

    Job Summary

    • We are seeking a detail-oriented and reliable Part-Time Data Entry Clerk to join our team. The ideal candidate will be responsible for accurately entering, updating, and managing real estate data collected by our sales team.
    • This role is critical in ensuring the integrity and accessibility of our property and client information.
    • The Data Entry Clerk will work two days per week and may be assigned additional administrative or data-related tasks as needed.

    Key Responsibilities

    • Accurately input property listings, client information, transaction details, and other data collected by the sales team into the company’s CRM and internal databases.
    • Verify and cross-check data for accuracy, consistency, and completeness before entry.
    • Maintain confidentiality and security of sensitive client and property information.
    • Organize and manage digital files and records in a structured and accessible manner.
    • Respond promptly to data requests from team members and management.
    • Assist in data cleanup, audits, and migration projects when required.
    • Perform other administrative or data-related duties as assigned by the supervisor or management.
    • Collaborate with the sales and operations teams to ensure data alignment and support business objectives.

    Requirements

    • Bachelor’s degree in Business, IT, or related field is a plus).
    • Proven experience in data entry, preferably in GIS and Remote Sensing, sales, or administrative roles.
    • 1 to 2 years of experience
    • Proficiency in Microsoft Office and data management tools.
    • Strong attention to detail and high level of accuracy.
    • Ability to work independently and manage time effectively with minimal supervision.
    • Excellent organizational skills and ability to handle repetitive tasks with consistency.
    • Reliable internet connection and access to a computer.
    • Availability to work two fixed days per week (specific days to be confirmed during hiring).

    Application Closing Date
    Not Specified. 

    Preferred Qualifications:

    • Experience with property management, Microsoft Office, retail software, or GIS and remote sensing.

    Method of Application

    Use the link(s) below to apply on company website.

     

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