Facility Management Coordinator at Alpha Mead Facilities & Management Services (AMFacilities)

Responsibilities

• Conduct periodic unannounced property inspections on weekends, nights, and early mornings to determine the performance of key service providers, i.e. janitorial service, landscaping, security, technician/handyman services, etc.
• Coordinate daily residential inspections and ensure observations are properly documented
• Involvement and input required with the Portfolio Manager for the selection of service providers.
• Assure full compliance of all service providers with property specifications and standards.
• Responsible for daily inspection and supervising Preventive Maintenance plans
• Oversee the correction of maintenance issues that relate to the interior space and exterior of the building, as applicable.
• Manage property to identify, prevent, address, and eliminate all environmental, health, and safety issues.
• Conduct regular periodic fire and life safety inspections.
• Provide records destruction services as needed to protect proprietary information.
• Monitor utility usage and make adjustments in usage patterns to minimize costs.
• Provide project management services for small projects as directed by management. Additionally, the Facility Manager is involved and serves as a resource for all interior planning, furniture reconfiguration, and internal moves of the clients.
• Conduct periodic property reviews to prepare and maintain plans for handling major storms, security risks, and other extraordinary events.
• Maintain a liaison relationship with Landlords or Landlord Representatives.
• Review and understand Leases.
• Produce monthly reports, including an operations summary of completed and planned operations activity.
• Assist Project Management and Engineering, Design, and Construction personnel – Protect the property.
• Provide for the provisioning of administrative / office services as needed by client occupant organizations.

Qualifications

• B.Sc. in Engineering, Estate Management, or any relevant field
• 7 - 9 years of experience in facility coordination, project management, or real estate.
• Proficiency in Facilities Management (FM) software, like Drober and UpKeep.
• Extensive experience in building and equipment maintenance.
• Advanced knowledge of maintenance planning and schedules.
• Ability to respond to building and equipment emergencies.
• Well-versed in technical/engineering operations and facilities management best practices
• In-depth knowledge of building safety regulations and security protocols.
• Proficiency in the use of Microsoft Word, Excel, and Outlook Express.
• Excellent communication skills in written and verbal.
• Good Reporting skills.

Additional Information:

• Good interpersonal and leadership skills
• Good analytical/critical thinking
• Outstanding organizational skills.
• Ability to pay attention to details.