Facilities Coordinator at Jones Lang LaSalle Incorporated - JLL

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work.  Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Responsibilities

• Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
• Provide superior customer service to meet on-site client’s expectations
• Assist in the procurement of vendors and services as required
• Provide superior customer service to meet on-site client’s expectations
• Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works
• Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
• Support to track all site relevant actual spends vs. budget
• Ensure prompt and accurate management of purchase orders in JDE
• Conduct regular audits to ensure safety procedures on site are in place and working
• Assist in carrying out safety procedures when needed
• Assist in the implementation of Industry Best Practice operations
• Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times
• Seek ways to constantly reduce costs and improve operational standards
• Maintain premises in neat and good working condition at all times
• Maintain duplicate office keys in good order, if applicable
• Provide support for regular JLL reporting packages
• Assist in the implementation and management of property risk management program (emergency response plan etc.)
• Support the implementation and monitoring of disaster recovering and business continuity plans
• Follow established escalation procedures and incident reporting procedures
• Adhere to JLL’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies
• Support the needed quality management program for the specific site (give input to playbooks - procedures)
• Achieve Key Performance Indicators and Service Level Agreement targets