Executive Secretary at TOS TV Network

Job Description

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensur’the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned.

Qualifications

• Degree in Business Administration or relative field
• Proven experience as Executive Secretary or similar administrative role
• Proficient in MS Office and ‘back-office” software (e.g. ERP)
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques.

Competencies:

• Integrity and confidentiality
• Flexible, adaptable, focused, and driven
• Professional attitude and appearance
• Planning and organising
• Relating and networking
• Coping with pressure and setbacks: remains calm in stressful situations
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service orientation.