Executive Personal Assistant to the Managing Director at First Excelsia

Our client, a leading construction and real estate firm, is seeking to hire a highly efficient and proactive Executive Personal Assistant (PA) to support its Managing Director. The ideal candidate will be responsible for providing executive-level administrative support, managing schedules, handling confidential information, and ensuring the seamless operation of the office.

Job Responsibilities

• Managing and overseeing the MD’s daily schedule, meetings, and travel arrangements.
• Serving as the primary point of contact between the MD and internal and external stakeholders.
• Handling confidential documents, correspondence, and reports with discretion.
• Coordinating and preparing presentations, reports, and meeting minutes.
• Conducting research and providing strategic administrative support.
• Organizing and maintaining records to ensure accuracy and confidentiality.
• Assisting in project management and office operations to enhance workflow.
• Performing other administrative and executive support tasks as assigned.

Person Specification

• Minimum of a Bachelor’s Degree (BA/BSc/HND) in Business Administration, Management, or a related field.
• Minimum of 3 years of experience as an Executive Assistant or similar role in a professional corporate environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Exceptional organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and multitask in a fast-paced environment.
• Experience in the construction or real estate industry is an added advantage.
• High level of professionalism and ability to handle sensitive information discreetly.