Executive Personal Assistant at GVA Partners

JOB DISCRIPTION

• Maintain an accurate and detailed calendar for CEO, manage and log incoming scheduling requests, re-schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts
• Track CEO’s tasks and projects to ensure appropriate prioritization of projects with respect to deadlines and organizational developments
• Organize internal and external meeting for CEO, including logistical and substantive preparation
• Manage all travel scheduling and arrangements
• Track and reconcile monthly credit card statements and complete and submit expense reports in a timely manner
• Provide special project leadership and support as needed.
• Conduct preliminary research on a variety of topics; draft materials as needed
• Perform any other relevant duties as assigned

REQUIREMENTS

• Three or more years of experience post NYSC  in providing high-level administrative support to executives.
• Detail oriented, organized with proven ability to successfully multi-task
• Positive, tenacious attitude
• Strong verbal and written English communication skills
• Outstanding interpersonal skills and preference for collaboration with proven success working with others; ability to work with high profile individuals externally, as well as collaborate internally
• Ability to work in a fast-paced and sometime unpredictable environment; works well under pressure and tight deadlines
• Ability to consistently apply good judgment and make good decisions.
• Ability to maintain confidentiality and discretion at all times
• Proven analytical and problem solving abilities
• Organized with a proven ability to juggle multiple projects at once
• Experience managing complex event logistics
• Experience with domestic and international business travel arrangements, coordinating meetings and tracking credit card and other expenses
• Proficient in MS Office, Excel and PowerPoint