Executive-Personal Assistant at Avant Facilities Services Limited

Job Description

We are looking for a responsible Female Personal Assistant to provide personalised secretarial and administrative support in a well-organised and timely manner. You will work on a one-to-one basis on a variety of tasks related to the Director’s working life and communication. Only Female applicants will be considered. 

Job Functions/Responsibilities

• Act as the first point of contact between the Director and internal/external clients
• Screen and direct phone calls and distribute correspondence
• Handle requests and queries appropriately.
• Respond to emails and follow up on other correspondence 
• Manage diary and schedule meetings and appointments
• Make travel arrangements
• Take dictation and minutes
• Source office supplies
• Produce reports, presentations and briefs
• Devise and maintain Executive office filing system

Requirements/Qualifications

• BSc degree in any field with excellent English proficiency.
• Must have at least 3/4 years experience in an administrative role 
• Candidate must have excellent verbal and written communications skills. Ability coherently write different job-related pieces.
• Outstanding organisational, time management and discretion taking skills.
• Must be result oriented and have the ability to multitask.