Executive Assitant at Ginos Ventures Limited

Job Summary

• We are seeking an Executive Assistant to support the activities of our Executive Director. The successful candidate will mostly manage business-related tasks such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks.
• To perform this role effectively, you should have a full grasp of the full Microsoft Office suite, be extremely fast at solving problems, and have prior experience as an Executive or Personal Assistant.

Job Description

• Preparing financial statements, reports, memos, invoices letters, and other documents.
• Answering phones and routing calls to the correct person or taking messages.
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation.
• Helping prepare for meetings.
• Accurately recording minutes from meetings.
• Greeting visitors and deciding if they will meet the Executive Director or not.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Making travel arrangements for executives.
• Opening, sorting, and distributing incoming faxes, emails, and other correspondence.
• Provide general administrative support.

Requirements

• A Bachelor’s Degree in Social Sciences, Law, Humanities or a related field.
• A minimum of 3 years work experience as an Administrative Officer, Executive Assistant, or a similar position.
• In-depth understanding of the entire MS Office suite.
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.