Executive Assistant at Volition Capital

Roles & Responsibilities

• Strategic Support: Act as a key resource to the CEO, helping to execute strategic priorities and to drive high-level projects.
• Schedule & Calendar Management: Manage the CEO’s schedule, ensuring optimal time allocation across meetings, engagements, and priorities.
• Communication Management: Draft, review, and filter correspondences, concept documents and briefs, ensuring effective communication across internal and external stakeholders.
• Stakeholder Engagement: Act as a liaison between the CEO and internal/external contacts, managing relationships with discretion and professionalism.
• Project Management: Oversee and track key initiatives, ensuring they are progressing in line with business objectives.
• Meeting Coordination: Prepare for meetings, including creating agenda, taking notes, and ensuring follow-up actions are documented and executed.
• Event & Travel Coordination: Plan and organize travel, accommodation, and itineraries to facilitate seamless logistics for the CEO.
• Personal Assistance: Recruit and manage the CEO’s personal assistant and other personal staff to ensure all domestic matters are taken care of.

Qualifications & Experience

• A university degree or equivalent certification.
• 10+ years of experience in a related role.
• Proven track record of working with CEOs or Executives.
• Experience working in high-pressure, fast-paced environments.
• Global exposure.

Skill Sets, and Values:

• A strong commitment to service and mission alignment.
• High level of adaptability. Can interact with executives and everyday people seamlessly.
• Exceptional organizational and multitasking abilities.
• Strong writing and interpersonal skills.
• Ability to work under pressure and prioritize effectively.
• Strong discretion and confidentiality in handling all matters.
• Tech-savvy, with proficiency in productivity, documentation, scheduling and AI-assistance tools.
• Strong attention to detail and problem-solving skills.

Remuneration and Perks

• Competitive remuneration in line with industry benchmarks
• Health insurance
• Communication allowance
• Birthday allowance
• Work-from-home options
• Staff-only investment opportunities
• High degree of autonomy & flexibility
• Global growth opportunities