Executive Assistant at Vantegral Consulting

Our client is a Lagos based fintech company that specializes in a B-to-B digital escrow platform. The company escrows funds between transacting parties until agreed goods, services or assets are delivered. This safeguards buyers from sell-side performance default and safeguards sellers from buy-side payment default. The platform eliminates purchaser’s exposure to making advance payments prior to the receipt of goods/services and eliminate seller’s exposure to delivering goods/services before payment. By using a trusted intermediary, users benefit from increased transparency, protection, and efficiency.

Responsibilities:

• Assist Executive daily: schedule meetings, organize projects, provide administrative support to the organization’s executive team. Ensure the Executive is prepared for all meetings and logistics are arranged to optimize time.
• Calendar management.
• Perform administrative duties and functions requiring confidentiality, initiative, and sound decision-making.
• Plan, schedule and coordinate meetings and all associated logistics, department and off-site meetings, external group other events.
• Coordinate travel arrangements for the Executive and process expense reports.
•  Prepare agendas, make copies, set up room, coordinate with speakers, take and type notes, order/pick up/layout refreshments, etc.
• Maintain confidentiality of all appropriate communications and documentation.
•  Additional duties as assigned.
•  Greet visitors, answer general questions and direct individuals to appropriate personnel
• Maintain registration log for visitor
• Answer, screen and direct incoming calls for the Executive
•  Provide administrative assistance for the Executive to include filing, scanning, drafting letters, data entry and other miscellaneous duties
• Assist with preparing and processing reports
•  Establish hard copy and electronic files as required
•  Maintain office conference room calendar
•  Assist in setting up for meetings (make coffee, set up chairs, assist administratively in preparation of meeting materials, e.g., copy, collate, scan)
•  Support special events for decorations, celebrations, awards ceremonies, and business meetings
•  Order supplies
•  Receive and sort incoming/outgoing mail/deliveries
• Will be required to run occasional errands to local stores/suppliers, etc.