Executive Assistant to the Chief Operating Officer (COO) at Fatgbems Petroleum Company Limited

Department: Executive Office
Reports To: Chief Operating Officer

Job Summary:

The Executive Assistant to the COO will provide high-level administrative, legal, and strategic support to the Chief Operating Officer, ensuring effective coordination of operations, legal compliance, and seamless execution of executive responsibilities. The ideal candidate must be a qualified legal practitioner with a strong grasp of corporate governance, contract management, and regulatory affairs, and should possess the discretion and efficiency required to work in a fast-paced executive environment.

Key Responsibilities:

Executive & Administrative Support

• Manage the COO’s calendar, schedule appointments, prepare agendas, and coordinate meetings and travel.
• Draft, review, and manage correspondence, reports, internal memos, and presentations on behalf of the COO.
• Attend meetings with or on behalf of the COO and prepare detailed minutes, action points, and follow-ups.

Legal & Compliance Support

• Review and draft contracts, NDAs, MoUs, and other legal documents for the COO’s office.
• Ensure legal compliance and assist in monitoring adherence to corporate governance standards.
• Liaise with external legal counsel on matters as directed by the COO.

Project & Operational Coordination

• Support the COO in monitoring key strategic and operational projects.
• Coordinate cross-functional communication between the COO’s office and other departments.
• Track KPIs, project deadlines, and deliverables related to COO-led initiatives.

Confidentiality & Relationship Management

• Handle sensitive and confidential information with discretion and integrity.
• Serve as a liaison between the COO and senior executives, clients, partners, regulators, and other stakeholders.

Requirements:

• Educational Qualification:
  • Bachelor’s Degree in Law (LL.B) from a recognized institution.
  • BL (Barrister-at-Law) qualification from the Nigerian Law School or equivalent (mandatory).
  • Additional certifications (e.g., MBA, PMP) are an advantage.
• Experience:
  • Minimum of 3–5 years of experience in a similar executive support role, preferably supporting C-suite executives.
  • Legal practice experience, especially in corporate law, regulatory compliance, or commercial law.
• Skills & Competencies:
  • Excellent organizational and multitasking skills.
  • Strong legal drafting, proofreading, and document review ability.
  • High level of discretion and professionalism.
  • Strong communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite and document management tools.

Key Attributes:

• Integrity and confidentiality
• Strategic mindset
• Attention to detail
• Proactive and self-driven
• Excellent judgment and decision-making

Working Conditions:

• Office-based with occasional travel to company branches or project sites.
• May require extended hours to meet deadlines or during strategy meetings or periods.