Executive Assistant to the Chief Operating Officer at AfriLabs

Job Summary

• AfriLabs is currently seeking an Executive Assistant to the Chief Operating Officer. This position offers you learning opportunities, while providing strategic support to the Executive team and the organisation.

Responsibilities:

Job Role & Person- Specification  

Executive Support 

• Manage the COO’s calendar, emails, phone calls, and in-person meetings while maintaining confidentiality. 
• Coordinate travel arrangements and meeting logistics. 
• Prepare meeting materials, document minutes, and track follow-ups. 
• Analyze and distribute incoming communications and ensure timely responses. 
• Monitor critical issues and keep the COO informed. 
• Support budgeting activities, including expense tracking and reimbursements. 
• Oversee special projects and ensure efficient execution. 
• Facilitate departmental events and coordinate logistics. 

Partnerships & Ecosystem Development 

• Conduct industry research and stakeholder assessments to identify trends and partnership opportunities. 
• Support the development of proposals and funding applications for strategic initiatives, ensuring alignment with AfriLabs’ goals. 
• Support the engagement with funders, policymakers, and corporate partners to foster sustainable collaborations. 
• Assist in managing partnership initiatives, tracking deliverables, and ensuring follow-ups. 
• Develop data-driven reports and dashboards to communicate research findings to key stakeholders. 
• Maintain an up-to-date database of partnerships and funding opportunities to support AfriLabs’ growth objectives. 
• Support the development of new strategies aimed at increasing AfriLabs' impact, membership, and funding.

Requirements

Qualifications, Skills and Experience Required

• Bachelor's degree in Business Administration, Management, Human Resources, or a related field.
• Proficiency in MS Office suite; particularly Excel and Word and familiarity with HRIS systems and databases is a plus.
• Strong organisational skills and attention to detail.
• Excellent communication (both written and verbal) and interpersonal skills.
• Professional demeanour and discretion in handling interactions with stakeholders.
• Ability to maintain confidentiality and handle sensitive information.
• Demonstrated capacity to perform effectively under pressure, ensuring high-quality output.
• Ability to demonstrate an entrepreneurial mindset.
• Proven experience in providing administrative support at the executive level