Executive Assistant to the CEO at Skache Intergrated Services Limited

Job Objective

• Provides executive support in a one-on-one working relationship.
• The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the C.E.O.

Job Responsibilities

• Manages CEO’s daily administrative activities and completes a broad variety of administrative tasks that include managing an active calendar of appointments and composing and preparing correspondence
• Coordinates heavy, complex physical/ virtual meeting schedule which may often include international participants.
• Coordinates events and projects. Provides all support essential and required for the success of the event / project
• Ensuring proper post meeting information dissemination
• Represent the MD in meetings
• Replenish office materials such as snacks, printer supplies, paper, office supplies, etc.
• coordinates and managing local and international detailed travel plans, itineraries and agendas which included compiling of travel documents
• Communicates with the general staff on the CEO’s behalf
• Provide hospitality and create a welcoming environment to all CEO’s guests
• Answer all phone lines/ correspondence on the desk of the CEO
• Manage financial budget, reimbursements and reconciliation for the office of the CEO
• Other projects/duties as assigned for the overall benefit of the organization.

Qualifications & Requirements

• University Degree in Arts / Social Sciences or related field
• Minimum of 5 years' experience in Administration or related role
• Full knowledge of office management systems and procedures
• Significant executive support experience, including supporting C-level executives
• High degree of professionalism in dealing with diverse groups of people including high profile customers, senior executives, community leaders etc will be an advantage
• Strong verbal and written communication skills with validated ability to proofread for spelling and grammar.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Able to maintain a high level of integrity and discretion in handling confidential information.