Executive Assistant to CEO at Baobabplus

Job Description

• The position of Executive Assistant requires involvement with high-level contacts and exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion and judgement.

Main Responsibilities

• Prepare correspondence, reports, and materials for publication and presentations.
• Take meeting minutes, write reports, bookkeeping and perform general clerical duties to include but not limited to: photocopying, mailing and filing.
• Receive and distribute mail and correspondence.
• Organise and maintain diary and make appointments.
• Answer telephone and handle calls in appropriate manner.
• Meet and greet clients and visitors.
• Setup and coordinate meetings and conferences.
• Create, transcribe and distribute meeting agenda and minutes.
• Setup accommodation and entertainment arrangements for company visitors / CEOs office.
• Travel with the CEO as need arises
• Maintain adequate filing system.
• Other duties as assigned.

Requirements

• Candidates should possess an HND, B.A, or B.Sc Degree with at least least 3 years experience.
• Knowledge of Microsoft Office, Excel and Power Point presentations and telephone protocol.
• Excellent verbal and written communication skills.
• Attention to detail, excellent organisational skills
• discretion with confidential information.
• Analytical and problem solving skills.
• Stress and time management skills.
• Honest, trustworthy,respectful &lexible
• Possess cultural awareness and sensitivity
• Demonstrate sound work ethics.