Executive Assistant (Supply Chain) at Seven Up Bottling Company

Job Summary

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level manager. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Job Details

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system

Requirements

• 5 years of Proven experience in assisting Senior management level positions as an Executive Assistant, Personal Assistant or similar role in an fmcg or manufacturing company.
• Supply Chain, Negotiations, Digital Literacy skills. 
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Excellent verbal and written communications skills
• Discretion and confidentiality
• HND/BSC Certificate