Executive Assistant at Strivo Labs

Job Objective

• We are seeking a proactive and highly organized Executive Assistant to provide comprehensive administrative and operational support to senior leadership at Strivo Labs.
• The ideal candidate will be detail-oriented, discreet, and capable of managing multiple priorities while enabling executives to focus on strategic initiatives.
• This role requires excellent communication, organizational, and problem-solving skills.

Key Responsibilities
Administrative Support:

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare, proofread, and format documents, reports, and presentations.
• Handle correspondence, emails, and phone calls with professionalism and discretion.

Operational Support:

• Support day-to-day business operations and assist in tracking deliverables for leadership.
• Coordinate with internal teams and external partners to ensure timely follow-ups.
• Prepare meeting agendas, take minutes, and manage action items.

Project Coordination;

• Assist executives with research, data gathering, and preparation for strategic initiatives.
• Track project deadlines and support execution of key business objectives.
• Maintain an organized system for documentation and records.

Confidentiality & Representation:

• Serve as the point of contact between executives and internal/external stakeholders.
• Handle sensitive information with integrity and confidentiality.
• Represent leadership in a professional manner at all times.

KPIs

• Timeliness and accuracy of deliverables.
• Efficiency in managing executive schedules and priorities.
• Quality of communication and documentation.
• Stakeholder satisfaction and executive feedback.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• 3–5 years of proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Experience supporting senior executives in fast-paced environments, ideally in financial services, fintech, or e-commerce.
• Demonstrated ability to handle confidential information with discretion.

Key Skills & Competencies:

• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• High attention to detail and accuracy.
• Ability to work independently and handle pressure.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and digital collaboration tools.
• Strong interpersonal skills with a professional presence.