Executive Assistant at Pruvia Integrated Limited

Job Brief

• We are urgently recruiting for an Executive Assistant who will be performing a variety of administrative tasks and support our company’s senior-level managers. 
• The highlighted responsibilities include managing calendars, making travel arrangements and preparing expense reports. 
• To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners.
• Manage information flow in a timely and accurate manner.
• Manage executives’ calendars and set up meetings.
• Make travel and accommodation arrangements.
• Rack daily expenses and prepare weekly, monthly or quarterly reports.
• Oversee the performance of other clerical staff.
• Act as an office manager by keeping up with office supply inventory.
• Format information for internal and external communication – memos, emails, presentations, reports.
• Take minutes during meetings.
• Screen and direct phone calls and distribute correspondence.
• Organize and maintain the office filing system.

Requirements and Skills

• HND / Bachelor's Degree in any relevant field.
• A minimum of 4 years working experience as an Executive Assistant, Personal Assistant or similar role.
• Excellent knowledge of Microsoft and Google suits.
• Outstanding organizational and time management skills.
• Familiarity with office gadgets and applications (e.g. e-calendars, copy machines etc).
• Excellent verbal and written communications skills.
• Discretion and confidentiality.