Executive Assistant at Pruvia Integrated Limited

Job Brief

• We are seeking a proactive, detail-oriented, and results-driven Executive Assistant to support the CEO in executing organisational goals and tasks. 
• This individual will be responsible for managing schedules, coordinating communication, and assisting with projects to ensure that the CEO’s time is utilised effectively.

Key Responsibilities

• Calendar and Schedule Management: Efficiently manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements.
• Communication and Liaison: Serve as the first point of contact between the CEO and internal/external stakeholders. Draft emails, memos, and other communications as required.
• Project Coordination: Assist in project planning and coordination, ensuring deadlines are met and tasks are completed.
• Task Management: Prioritise and track the completion of daily tasks and special projects, ensuring that no task is overlooked.
• Data Management and Reporting: Prepare reports, presentations, and documents using Excel, Google Sheets, and other tools.
• Meetings and Events Coordination: Organise meetings, conferences, and events, including managing logistics and materials.
• Confidentiality and Discretion: Handle sensitive information with the highest level of confidentiality and professionalism.
• Support Leadership: Provide administrative support to the executive team and help drive strategic initiatives.
• Review social media post drafts for the CEO’s pages and identify areas for improvement based on factors such as target audience, clarity of message,and call to action.
• Proofreading and editing. emails in a timely and professional manner.

Qualifications

• Bachelor’s Degree in Administration, Management or its equivalent.
• 5 years of experience in an Executive Assistant or Support role.
• Highly detail-oriented, proactive, and results-driven.
• Strong multitasking abilities and capacity to manage competing priorities efficiently.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint), Google Suite, and other basic administrative tools.
• Excellent written and verbal communication skills.
• Strong leadership abilities, capable of managing tasks and working independently.
• Ability to exercise discretion and maintain confidentiality.

Personal Attributes & Experience:

• Proven experience in office management or administrative roles.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Professional demeanour.
• Excellent attention to detail.
• Ability to handle confidential information with discretion.
• A proactive approach to problem-solving
• Ability to be adaptable and flexible.
• Use initiative and work autonomously.