Executive Assistant at Proten

Responsibilities

This role is in charge of the Nigeria Subsidiary's following functions:

• Set up meetings and conferences.
• Organizing and maintaining diaries and making appointments.
• Travel plans in collaboration with the Administration Department, as well as assistance with travel expenses.
• Dealing with correspondence and writing letters
• Dealing with incoming emails, faxes, and posts
• Producing documents, briefing papers, reports, and presentations
• Maintaining hard copies and electronic filing system
• Establish to-do reports and to-do lists and follow up
• Assist with the administrative responsibilities of Sales and events, such as assisting at events, going on-site visits, printing programs, picking up supplies, and so on; may necessitate working outside of usual office hours.
• Anticipates HoDS’ needs and provides answers, solutions, and options to ensure those needs are met
• Responds to changes with a level of urgency and professionalism.
• Participate in the establishment of quotations and tenders
• Itinerary management for MD family and business trips
• Observe and report every customer's requirements and complaints
• Support the HoS in Sales Performance tracking and measurements with Salesforce (i.e. creating dashboards, reports, etc.) and coordinate with Finance and Sales Controlling for the KPIs of the department
• Manage local customer service week activities

Job Skills and Qualification

• Good analytical, organizational, and communication skills
• A bachelor's degree in business or management from an accredited university is required.
• 4-6 years of relevant experience in a large organization
• Strong background in finance and controlling
• Secretarial skills & IT basic applications: MS Office, Internet, e-mail, etc.
• Good Team player
• Excellent Communication skills
• Extreme Confidentiality