Executive Assistant at Primeguage Solutions Limited

Job Description

• As part of the Strategic Growth Team,the executive assistant organizes and coordinates executive outreach and external relations efforts; and oversees special projects as assigned. The Executive Assistant must be creative and enjoy working in a fast-paced environment.
• The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure to handle a wide variety of activities and confidential matters with discretion.

Key Responsibilities
In addition to the above, the analyst will help create internal OKRs and SLAs that hold our teams to ambitious performance standards. Other responsibilities would include:

• Communicates directly, and on behalf of the Directors with internal and external stakeholders on matters related to the Management’s activities.
• Research, prioritize, and follow up on incoming issues and concerns addressed to the Directors, including those of a sensitive or confidential nature.
• Provides a bridge for smooth communication between the Directors office and internal units; demonstrating leadership to maintaining credibility, confidentiality of highly sensitive information, trust, and support with management staff.
• Works closely and effectively with the Directors to keep them informed of upcoming commitments and responsibilities, following up appropriately.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting technical propositions, preparing presentations, drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the Managements ability to effectively lead the company.
• Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
• Coordinate travel arrangements, prepare itineraries, plan logistics, and manage expense reports where necessary.
• Creating win-win situations for access to the Directors time and office; determining the appropriate course of action or response at all times, screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly.
• Manage complex office administrative work requiring the use of independent judgment and initiative.
• Envision, conceptualise idea as well as translate complex workflow process into clear project documents in accordance with client’s expectations.
• Performs analytical activities, such as business case development, benefit realisation, process mapping and service improvements towards the realisation of project objectives.
• Implement concepts, idea and corporate plans in accordance with business rules and policies.
• Manages and coordinates priorities between projects or within a program that requires critical thinking and complex problem solving.
• Perform any other duty as may be required by the Directors.

Skills and Qualifications

• Bachelor's Degree required or equivalent work experience.
• Minimum of 1 year work experience.
• Experience in administrative support functions
• Strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail
• Proficient in Microsoft Office
• Very strong interpersonal skills and the ability to build relationships with key stakeholders

Behavioural Competence and Requirements:

• This candidate must have the energy, intellect, and excitement to take on a work-in-process process and help to continually iterate to achieve industry excellence.
• Ability to work under pressure and meet constantly changing timelines.
• Be able to travel as necessary, and perform, additional job-related duties as requested.
• Excellent verbal/written communication and data presentation skills, including an ability to effectively communicate with both business and technical teams.
• Ability to work independently, initiative, and remain flexible in an ever-changing environment.
• Fast learner with interest in a broad range of business functions.
• Possesses an astute attention to detail and excellent problem-solving skills.