Executive Assistant at Page Financials

Job Summary

• The Executive Assistant will serve as a trusted strategic partner to the Chief Executive Officer by providing high-level administrative, operational, and executive support.
• The role is responsible for managing executive priorities, coordinating strategic initiatives, facilitating communication with internal and external stakeholders, and ensuring the smooth operation of the CEO's office.
• The successful candidate must demonstrate exceptional organizational ability, discretion, business acumen, and the capacity to anticipate executive needs while maintaining efficiency in a dynamic and fast-paced environment.

Job Responsibilities

• Executive Calendar and Schedule Management
• Travel, Logistics and Itinerary Coordination
• Executive Correspondence and Communication Management
• Board and Executive Committee Meeting Coordination
• Preparation of Reports, Presentations and Executive Briefing Materials
• Stakeholder and Investor Relations Support
• Strategic Project Coordination and Follow-up
• Action Tracker and Performance Monitoring
• Office Administration and Executive Record Management
• Research, Data Analysis and Business Intelligence Support
• Event Planning and Executive Engagement Coordination
• Confidential Information Management
• Process Improvement and Administrative Efficiency
• Other duties as may be assigned by the Chief Executive Officer

Required Education/ Professional Qualification

Education

• B.sc in Business Administration, Management, Economics, Social Sciences, Law, or any related discipline.
• An MBA or Professional certification in Project Management, Executive Administration, Business Administration, or related fields will be an added advantage.

Required Experience

• Minimum of 3-6 years' progressive experience providing executive support to a C-suite executive, preferably within the financial services, fintech, consulting, or other fast-paced corporate environment. Demonstrable experience coordinating executive schedules, Board meetings, stakeholder engagements, and strategic projects is required.

Technical Competencies

• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word and Outlook)
• Google Workspace proficiency
• AI productivity tools (e.g., ChatGPT, Gemini, Microsoft Copilot)
• Report writing and presentation development
• Project coordination and documentation
• Calendar and travel management

Behavioural Competencies

• Exceptional organizational and planning skills
• High level of integrity and confidentiality
• Strong interpersonal and stakeholder management skills
• Excellent written and verbal communication
• Critical thinking and problem-solving ability
• Attention to detail and accuracy
• Initiative and proactiveness
• Ability to work under pressure and manage competing priorities