Executive Assistant at Owens and Xley

Job Responsibilities

• Manage the MD/CEO's calendar, scheduling appointments, meetings, and conferences, ensuring efficient time management.
• Coordinate travel arrangements, including accommodations, transportation, and itineraries for the MD/CEO.
• Prepare and organize necessary documents, presentations, and reports for meetings and events.
• Act as a liaison between the MD/CEO and internal departments or external parties, facilitating communication and ensuring timely responses.
• Attend meetings with or on behalf of the MD/CEO, taking notes, and reporting back on action items and decisions.
• Assist in the preparation and execution of the MD/CEO's strategic projects and initiatives.
• Organize and maintain filing systems, both physical and electronic, for the MD/CEO's office.
• Handle confidential information and sensitive matters with discretion and professionalism.
• Support the MD/CEO in the management of internal and external stakeholders, building and maintaining strong professional relationships.
• Conduct research and analysis as required, providing the MD/CEO with insights and recommendations.
• Provide administrative support, such as answering phone calls, managing correspondence, and maintaining office supplies.
• Assist in the planning and coordination of company events, ensuring smooth execution and positive outcomes.
• Perform any other tasks and duties as assigned by the MD/CEO.

Qualifications

• Interested candidates should possess relevant qualifications with 2-3 years experience.