Executive Assistant at ORIKI Group

Job Description:

• The Executive Assistant is responsible for performing different duties with the primary goal of providing personalized secretarial, administrative and research support as well as ensuring the company achieves its business objectives in a well-organised and timely manner.

RESPONSIBILITIES

• Act as the point of contact between the Managing Director and internal/external clients.
• Manage internal and external correspondence on behalf of the Managing Director.
• Represent the Managing Director in person or virtually at meetings and events.
• Schedule appointments, organize meetings, and maintain an events calendar.
• Prepare facilities for scheduled events and arrange refreshments.
• Perform administrative duties, such as filling forms, preparing correspondence, and maintaining databases.
• Manage the Managing Director's email, offering timely responses and ensuring they are properly briefed.
• Act as a bridge of communication between the Managing Director and internal/external stakeholders.
• Liaise with internal departments, answering calls and making travel arrangements.
• Maintain credibility, trust, and protect confidentiality on issues and concerns addressed to the Managing Director.
• Observe best business practices and etiquette.
• Provide a smooth bridge of communication between the Managing Director and all staff.
• Other tasks as assigned.

PROFESSIONAL QUALIFICATION

• BA or BSC in Mass communications, public relations or any other related field.
• Relevant postgraduate and or professional qualification would be added advantage.
• Must possess at least 3 years’ work experience with solid knowledge on how to be a personal/executive assistant.
• Proven experience as an executive assistant supporting C-level executives in a fast-paced environment.
• Excellent organizational skills, with the ability to prioritise tasks, manage multiple projects, and meet deadlines.
• Effective research skills and ability to meet up multiple deadlines in good timing.

KEY SKILLS & COMPETENCIES REQUIREMENTS:

Functional/Technical:

• Strong written and Oral communication skills.
• Must possess great attention to detail and very high organizational skills.
• Critical thinking and Problem-solving Skills.
• Ability to organize a daily workload according to priorities
• Proficient in Microsoft, google suites & Canva.
• A team player with leadership skills.
• Excellent interpersonal skills, emotional intelligence and time management.
• Excellent organisational and multitasking abilities.
• Ability to handle stressful situations.
• Patient and understanding.
• Must be structure-inclined.
• Hardworking spirit, professional appearance and demeanour with a character of excellence is key.
• Ability to thrive in a fast paced & fluid environment and handle a variety of confidential information and issues in a sensitive manner.

Behavioural

• Results orientation.
• Innovation.
• Analytical thinking.
• Integrity and highly confidential.