Executive Assistant / Operations Officer at Peridot Forte Solutions Consulting

Job Summary

• Our client in the Fashion Retail Industry is seeking a proactive and detail-oriented Executive Assistant/Operations Officer to manage administrative and executive support functions.
• Executive Assistant/Operations Officer will be responsible for coordinating daily operations, supporting administrative and HR functions, and ensuring seamless execution of projects, events, and business activities.
• The ideal candidate must be detail-oriented, able to take initiative, and capable of managing multiple responsibilities without supervision.

Responsibilities

• Oversee daily company operations to ensure smooth workflow and efficient service delivery
• Maintain and update all company records, policies, staff and vendor documentation
• Manage office facilities, assets, maintenance, supplies, and service subscriptions
• Coordinate meetings, prepare agendas, take minutes, and communicate outcomes
• Organize company events, CSR initiatives, and staff engagement activities
• Manage vendor relationships, procurement, and contract negotiations
• Coordinate and manage events such as exhibitions, photoshoots, and other brand activities, ensuring all logistics and personnel are in place
• Coordinate staff travel, logistics, and allocation of work tools
• Track staff deliverables, follow up on tasks, and prepare operational reports
• Maintain employee records, attendance, leave, and HR databases
• Support payroll processing through accurate data collation and reporting
• Manage recruitment, shortlisting, interviews, and onboarding of new hires
• Coordinate performance reviews, training, and employee engagement initiatives
• Oversee staff welfare, enforce policy compliance, and manage internal communications
• Handle external communications with vendors and partners.
• Manage the MD’s calendar, correspondence, appointments, and travel arrangements
• Track priorities, send reminders, and follow up on tasks on behalf of the MD
• Handle confidential matters, personal errands, and executive support duties
• Coordinate and monitor activities across the MD’s business interests and side ventures
• Coordinate projects on behalf of the Managing Director, ensuring end-to-end execution from planning to completion.

Requirements

• First Degree in Business Administration, Human Resources, or a related field
• 4 - 5 years relevant experience in HR, Operations, or Executive Assistant roles
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• High level of discretion, professionalism, and confidentiality
• Proficiency in Microsoft Office tools (Word, Excel, PowerPoint)
• Strong problem-solving and critical thinking skills
• Ability to work independently and manage multiple priorities effectively
• Strong interpersonal and stakeholder management skills.