Executive Assistant / Office Manager at Mikano

Job Purpose:

• Provides full administrative and secretarial support to the CEO inorder ensure smooth management of the CEO’s day to day affairs.
• Handles all enquiries from key stakeholders via emails/calls and disseminate same to the appropriate channel.
• Handling confidential information and facilitating smooth communication between the CEO and various stakeholders.

Responsibilities:

• Manages the schedule of the CEO as required – maintains calendars including scheduling of appointment and meetings for or on behalf of the CEO.
• Coordination of meetings including the preparation of agenda, minutes taking, preparation and circulation of minutes. Also, follow up on action points agreed at the meeting as assigned.
• Take initiative as appropriate in the absence of the CEO.
• Receives all incoming correspondents that’s addressed to the CEO and ensures timely presentation of same to the CEO.
• Performs all administrative task i.e., filing, documentation, photocopy, and scanning.
• Build and maintain positive relationships with key stakeholders, both internal and external to the organization. Represent the CEO in a professional manner, fostering goodwill and enhancing the CEO's reputation.
• Successfully plan and execute travel arrangements, minimizing disruptions and ensuring the CEO's travel requirements are met efficiently.
• Promptly disseminate all enquiries/complaints from key stakeholders either via emails/calls to the appropriate personnel for prompt response to their enquiries.
• Liaise with the Branch Managers to get timely sales data report, which will be compiled and sent to the CEO.
• Sends out invites to clients and key stakeholders for special organized Mikano programmes and follow up to confirm attendance.
• Assist the CEO in managing special projects by conducting research, collecting data, and preparing reports. Track project milestones, deadlines, and deliverables to ensure timely completion.
• Maintain confidentiality and handle sensitive information with discretion. Organize and manage files, records, and documents to ensure easy retrieval and access for the CEO.
• Contribute to the successful execution of projects by providing timely research, reports, and coordination support, ensuring project milestones are met.
• Any other job-related duties assigned by the CEO.

Job Requirements:

• Bachelors/HND Degree in Economics, Secretarial Studies or any related discipline.
• Relevant postgraduate and or professional qualification would be an added advantage.
• Minimum of 3 years in hands-on experience performing similar responsibilities
• Minimum of 2+ years of experience as Executive Assistant and Secretarial duties at a senior level.