Executive Assistant at Nicole Sinclair Consulting

Job Responsibilities

• Be the first point of contact: among executives, clients, and other external stakeholders.
• Manage and explore internal and external communications for the CEO
• Prepare and compile reports, presentations, and correspondence; proposals, pitch decks, and speeches.
• Liaise with managers, executives, and internal stakeholders to ensure alignment on projects, deliverables, and OKRs.
• Manage work and family diaries/schedules, schedule meetings and appointments, and prepare and send agendas and other related documents to attendees.
• Perform research for meetings, take minutes, follow up on detailed action points and track deliverables.
• Manage and coordinate projects, conferences, and events, while keeping track of timelines, deadlines, and other related matters.
• Conduct research and oversee office correspondence.
• Manage databases and filing systems.
• Implement and maintain efficient administrative procedures/systems.
• Collate and file expenses.
• Book and arrange travel, and accommodation for both private and work trips.
• Accompany the CEO on work and family trips (where necessary).
• Organize the CEO’s personal commitments.
• Provide general administrative support.

Requirements

• Minimum of B.A in English, Secretarial Studies, Business Administration or any related discipline
• 5 years prior experience in a similar role
• MS Office, Google Suite, and English Proficiency
• Great oral & written communication skills and reporting skills
• Outstanding project management and organizational skills with a great ability to prioritize and multitask
• Analytical, logical, and critical thinking skills
• Great attention to detail, versatile, action-focused, and unflappable under pressure
• Hard-working, flexible, and adaptable approach to work
• Reliable, discrete and confidentiality
• Ambitious and curious about business trends with great passion to learn and research.