Executive Assistant at New Age Mobile Concepts Limited

Job Objective:

To provide proactive and high-level administrative support that enhances executive effectiveness and organizational efficiency. The Executive Assistant serves as a trusted partner to senior leadership, managing calendars, communications, and confidential information with discretion and accuracy. The role coordinates meetings, prepares reports, and streamlines workflows to enable informed decision-making and smooth operations. By anticipating needs, prioritizing tasks, and maintaining strong professional relationships, the Executive Assistant contributes to strategic alignment, executive productivity, and the overall success of the organization.

Requirements: 

• Minimum Bachelor’s degree in Business Administration or a related field (MSc/MBA preferred).
• At least 7 years experience as an Executive Assistant interfacing with company boards.
• Extensive project management experience.
• Strong organizational and communication skills, with proficiency in google work space
• Ability to maintain confidentiality and manage multiple priorities effectively.

Skills

• Strong executive support and administrative management abilities
• Excellent verbal and written communication skills
• Proficiency with Microsoft Office, Google Workspace, and scheduling tools
• Exceptional organizational and multitasking capacity
• Professional demeanor with strong interpersonal and relationship-building skills
• Keen attention to detail, accuracy, and time management
• Problem-solving skills to anticipate needs and resolve issues promptly
• Ability to collaborate effectively with leadership, staff, and external partners
• Commitment to confidentiality, discretion, and professional integrity

Key Performance Indicators:

• Calendar & Scheduling Accuracy: Percentage of error-free scheduling, reschedules, and conflict resolutions.
• Meeting Preparedness Score: Timeliness and completeness of agendas, briefs, and materials provided before meetings.
• Travel & Logistics Efficiency: Percentage of travel plans executed without delays, errors, or last-minute changes.
• Executive Time Optimization: Reduction in scheduling conflicts or unnecessary engagements (time freed for priorities).
• Confidentiality & Compliance Adherence: Zero breaches in handling sensitive or confidential information.
• Document & Report Accuracy: Percentage of executive documents, presentations, and reports submitted error-free and on time.
• Task & Project Completion Rate: Percentage of assigned tasks/projects completed within agreed timelines.
• Stakeholder Satisfaction Score: Feedback ratings from executives, staff, and external partners on support and communication.
• Communication Responsiveness: Average turnaround time for responding to executive emails, calls, and requests.
• Cross-Department Coordination Efficiency: Timeliness and effectiveness of liaising with HR, Finance, and Operations teams.