Executive Assistant at Mavin Records

About the Job

• Mavin is currently looking for a tech-savvy executive assistant whose responsibilities include managing calendars, attending meetings, making travel arrangements, and preparing expense reports.
• In order for He/She to be successful in this role, they should be well-organized, have great time management skills, and be able to act without guidance.
• Ultimately, our ideal candidate will contribute to the efficiency of our business by providing personalized and timely support to the Chief Operating Officer.

Duties
Here’s what you will be doing:

• Acting as the point of contact between the executives and internal or external colleagues
• Organizing meetings and booking meeting rooms
• Handling correspondence directed to managers
• Making travel arrangements and detailed travel itineraries
• Taking dictation and minutes and writing them up subsequently
• Producing reports and presentations
• Maintaining the current filing and database system, and looking for ways to improve current systems.

Requirements
What you need to land this job:

• Ability to multitask and prioritize tasks
• Excellent time management skills
• Well-developed organizational skills
• Attention to detail
• Great verbal and written communication skills
• Professional discretion
• Work experience as an Executive Assistant, Personal Assistant, or similar role
• Excellent MS Office knowledge
• Familiarity with office gadgets and applications.