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  • Posted: Feb 3, 2026
    Deadline: Not specified
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  • LandMall is a PropTech Company that redefines the Real Estates Marketplace by offering an end-to-end platform for Buying, Renting, Selling, Funding, Investing & Managing Properties within a secured Ecosystem that eliminates the hardship occasioned from inefficient processes in terms of time, speed & costs associated with concluding real estate deals by utili...
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    Executive Assistant

    Job Summary

    • We are looking for an administrative secretarial personel whowill manage schedules, meetings, documentation, correspondence,records, and stakeholder coordination with strict confidentiality and strong attention to detail.

    Job Responsibilities

    • Manage executive calendars, appointments, reminders, and priority scheduling across workstreams.
    • Prepare, coordinate, and service meetings: agendas, invitations, minutes, action trackers, follow ups, and document packs.
    • Handle correspondence and communication: emails, letters, memos, calls, and stakeholder responses in the executive’s voice.
    • Draft, format, proofread, and file documents: reports, proposals, presentations, contracts, internal memos, and official letters.
    • Maintain records and office systems: filing, document control, archiving, version tracking, and retrieval on demand.
    • Provide secretarial support: typing, transcription, scanning, printing, binding, dispatch, and office documentation logistics.
    • Manage visitors and front office flow: reception coordination, call screening, meeting room readiness, and hospitality arrangements.
    • Track tasks and execution: follow up on internal teams, ensure deadlines are met, and escalate risks early.
    • Maintain confidentiality and handle sensitive information, executive decisions, and stakeholder issues with discretion.

    Requirements and Qualifications

    • Degree or diploma in business administration, secretarial studies, communications, or related field, or equivalent experience.
    • 3 to 5years experience as an executive assistant, personal assistant, secretary, or administrative officer supporting senior leadership.
    • Strong writing and document formatting skills for professional communication and official records.
    • Proficiency with Microsoft Office or Google Workspace: Word, Excel, PowerPoint, email, calendars, and document sharing.
    • Familiarity with office systems: filing, document control, meeting minutes, and basic project tracking.Ability to handle multiple priorities, tight deadlines, and changing schedules with calm professionalism.

    Core Skills:

    • Executive-level organisation, time management, and prioritisation.
    • Excellent business communication, email etiquette, and stakeholder management.Strong documentation skills: minutes writing, report formatting, and record keeping.
    • High discretion, confidentiality, and professional judgement.
    • Attention to detail, follow-through, and proactive problem-solving.
    • Coordination skills across teams, vendors, and external partners.
    • Tech confidence with productivity tools, scheduling systems, and digital filing.
    • Fluent in written & verbal English. Note: Must live within the Island.

    Check how your CV aligns with this job

    Method of Application

    Interested and qualified candidiates should send their CV to: hrlandmall@gmail.com using the Job Title as the subject of the email.

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