Executive Assistant at Kuda Bank

This role involves engaging with senior executives, clients, investors, and officials. Manages a dynamic schedule, oversees global travel logistics, and coordinates high-level meetings and events. Ensures the CEO's time is optimized by prioritizing tasks and commitments. Leads meeting preparation and execution while identifying opportunities for organizational enhancement. Handles expense reporting and provides proactive administrative support.

Responsibilities:

• First point of contact in the office of the Group CEO to internal and external stakeholders which can include top-level executives, customers, board advisors, investors, government or regulatory officials, clients, and visitors
• Planning, scheduling and organising internal & external meetings, including venue bookings and international itinerary management.
• Extensive and ever-changing diary management and assisting the Group CEO effectively with meeting attendance.Leading meetings and workshops with meticulous planning and coordination.
• Identifying areas of improvement across the organization and making actionable recommendations.
• Acting as an effective gatekeeper and personal timekeeper for the Group CEO, orchestrating schedules and planning essential travels.
• Expense submission and management.
• Keeping meetings focused and planning and coordinating them effectively.
• An effective gatekeeper for the Group CEO.
• Preparing presentations/paperwork for internal and external meetings.
• Arranging board, investors, exec and other internal management meetings (including the odd client meeting)
• Setting key performance indicators to measure and improve team performance.
• Providing hands-on support to transform ideas into reality and monitor their progress.
• Minute taking for meetings.
• Providing direct support for the Group CEO and at times to the Senior Management team as required.
• Steering strategic business initiatives from genesis to fruition.
• Pinpointing and addressing core issues within business processes.
• Presenting the chief executive and other senior leaders with detailed company operations analysis.
• Evaluating risk factors when making critical business decisions.
• Completing special projects and initiatives with skilful oversight and support.
• Teaming up with top-tier executives to chalk out and prioritize strategic business moves.
• Perform other duties as may be required/requested from time to time

Requirements

• 7+ years’ experience supporting C-level executives in fast-paced environments.
• Strong organizational skills with proven success in managing complex calendars, travel, and meetings.
• Excellent communication and stakeholder management skills, including with boards and regulators.
• Strategic thinker with experience in business analysis and process improvement.
• Discreet and professional, with a high level of emotional intelligence and trustworthiness.