Executive Assistant at JV Management Consulting

Job Summary

• The Executive Assistant will provide comprehensive administrative and executive support to the leadership team by managing calendars, coordinating meetings, preparing reports, handling confidential information, and ensuring efficient day-to-day office operations.

Responsibilities

• Manage executive calendars, appointments, and daily schedules.
• Coordinate meetings, prepare agendas, take minutes, and follow up on action items.
• Prepare reports, presentations, correspondence, and other business documents.
• Handle incoming calls, emails, and other communications professionally.
• Organize travel arrangements, accommodation, and logistics when required.
• Maintain confidential records, files, and executive documentation.
• Liaise with internal teams, clients, and external stakeholders on behalf of management.
• Monitor deadlines and ensure timely completion of assigned tasks.
• Support planning and execution of meetings, events, and corporate activities.
• Perform general administrative and office management duties as assigned.

Key Performance Indicators (KPIs)

• Executive schedule management efficiency.
• Timeliness and accuracy of reports and documentation.
• Meeting coordination and follow-up effectiveness.
• Responsiveness to executive requests and communications.
• Quality of administrative support provided.
• Record management and document accuracy.
• Stakeholder satisfaction.
• Confidentiality and compliance with company policies.

Requirements

• Minimum of an HND in Business Administration, Office Management, Secretarial Administration, or a related field.
• Minimum of 2 years of experience as an Executive Assistant, Personal Assistant, or Administrative Officer.
• Excellent verbal and written communication skills.
• Strong organizational, time management, and multitasking abilities.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Ability to work independently and manage competing priorities.
• Strong problem-solving skills and attention to detail.
• Candidates residing in or around Ikeja and its environs will have an added advantage.