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  • Posted: Nov 24, 2021
    Deadline: Nov 25, 2021
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    Infinion Technologies - We are a technology and business solutions Company established with the objective of providing world class solutions to Enterprise Businesses. At INFINION we constantly research into new technologies and design productivity boosting solutions, aimed at delivering business value, and making infrastructure and applications available to ...
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    Executive Assistant

    Job Description

    • The Executive Assistant(EA)performsa variety of administrative tasks andprovides comprehensivesupporttotheCEO.
    • This position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

    Professional Responsibilities

    • Provide sophisticated calendar management for CEO.
    • Act as the point of contact among executives, employees, clients and other external partners
    • Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organisation
    • Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO
    • Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately
    • Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
    • Provide “gatekeeper” and “gateway” role, providing a bridge for smooth communication between the CEO and staff
    • Work to coordinate the CEO’s outreach activities.
    • Manage all aspects of organisation’s office services.
    • Replenish office materials such as snacks, printer supplies, paper, office supplies, etc.
    • Provide event management support as requested
    • Provide hospitality to all guests and help to create a welcoming environment
    • Invest in building long-lasting relationshipsboth externally and internally
    • Manage petty cash reimbursements and reconciliation
    • Other projects/duties as assigned for the overall benefit of the organisation
    • Performing minor accounting and bookkeeping duties
    • Booking and arranging travel, transport and accommodation
    • Rack daily expenses and prepare weekly, monthly or quarterly reports
    • Act as an office manager by keeping up with office supply inventory
    • Format information for internal and external communication – memos, emails, presentations, reports
    • Take minutes during meetings
    • Organize and maintain the office filing system
    • Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects
    • Coordinating travel arrangements (both domestic and international) and create trip itineraries

    Requirements

    • Bachelor's Degree with a minimum of 2 years relevant work experience.
    • Work experience as an Executive Assistant, Personal Assistant or similar role
    • Strong ability to execute work with a diversity, equity, and inclusion lens.
    • Significant executive support experience, including supporting C-level executives.
    • Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
    • Technical proficiency and problem-solving skills relatedtoIT infrastructure; IT support and troubleshooting; and cloud-based environments (web-based applications).
    • Strong verbal and written communication skills.
    • Exceptional organizational skills and impeccable attention to detail.
    • High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff,OEMs,partners,andcustomers.
    • Make appropriate, informed decisions regarding priorities and available time.
    • Ability to complete a high volume of tasks and projects with little or no guidance.
    • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
    • Able to maintain a high level of integrity and discretion in handling confidential information.
    • Excellent judgment is essential.
    • Ability to switch gears at a moment’s notice
    • Valid driver's license with clean driving record
    • Willingness and ability to travel overseas

    Work Environment:

    • Thrive in an intense, do-it-yourself, start-up environment
    • Ability to work well within a cross-functional team environment and diverse communities.

    Method of Application

    Interested and qualified candidates should send their Resume to: careers@infinion.co using the Job Title as the subject of the email.

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