Executive Assistant III at Scruples Resources

Job Description

• The Executive Administrative Assistant’s responsibilities includes providing high-level administrative support to ensure the Executive’s Office operates efficiently. The role requires discretion, professionalism, and the ability to manage a wide range of tasks in a fast-paced environment.

Key Responsibilities
Includes but not limited to:
Administrative Support:

• Manage executives’ calendars including scheduling meetings, appointments and travel arrangements
• Prepare, review and edit correspondence, reports and presentations
• Act as the first point of contact for the executive, managing communications effectively

Meeting Coordination:
Organize and coordinate internal and external meetings including preparing agendas, materials and minutes
Liaise with stakeholders, including board members, clients and other executives to schedule meetings and handle enquiries

Office Management:

• Maintain confidential records and files
• Ensure the Executives Office is well-organized and equipped with necessary resources
• Coordinate with other departments to facilitate smooth operations

Travel Management:

• Arrange complex travel itineraries, including flights, accommodation and ground transportation
• Prepare detailed travel schedules and ensure all necessary documentation (visas, permits, etc) is in order

Project support:

• Assist in managing special projects assigned by the Executive, including research, data analysis, and report preparation.
• Monitor industry trends and provide updates to the Executive as may be required

Compliance and Confidentiality:

• Handle sensitive information with the utmost confidentiality and discretion

Qualification and skills
Education and Experience:

• Bachelors Degree or Higher National Diploma in Business Administration, Management, or a related field
• Minimum of 5 – 7 years of experience as an executive assistant, personal assistant or similar role, preferably in the oil and gas industry

Technical Skills:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools
• Familiarity with project management software tool is an advantage

Core Competencies:

• Exceptional organizational and multitasking skills
• Excellent written and verbal communications skills
• Ability to work under pressure and meet tight deadlines
• High level of professionalism and discretion
• Strong problem-solving and decision making skills

Work Environment:

• Based in Lagos with occasional travel for meetings or events as may be required
• Flexible working hours may be required to accommodate the MD’s schedule