Executive Assistant at GVA Partners

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level manager.

The Executive Assistant’s responsibilities include but not limited to managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills, good documentation skills and be able to act without guidance.

Responsibilities:

• Act as the point of contact among the executive, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executive’s calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system

Requirements:

• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Outstanding documentation, organizational and time management skills
• Familiarity with office gadgets and applications (e.g., e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Bachelor’s degree from a reputable university.