Executive Assistant at Growth Partner Intermediaries Limited

Job Summary

• We are looking for a detail-oriented and proactive Executive Assistant to support the office of the CEO.
• The ideal candidate will have exceptional organizational skills, a keen eye for detail, and the ability to manage multiple tasks efficiently.

Key Responsibilities

• Manage and maintain a calendar for the Executive, including scheduling meetings, appointments, and personal commitments, ensuring efficient time management and preparation.
• Serve as a trusted liaison between the executives, internal teams, and external stakeholders.
• Gather necessary information and prepare briefing documents, presentations in advance to ensure the Executive is well-prepared for all meetings.
• Draft, proofread, and edit external and internal correspondence, reports, and other documents on behalf of the Executive.
• Attend key meetings to take accurate minutes, track action items, and ensure timely follow-up and completion of tasks.
• Manage flight bookings and accommodations and ensure seamless travel arrangements.
• Organize and maintain a highly effective electronic and physical filing system to ensure easy retrieval of documents.
• Proactively manage email communications, and ensuring timely responses.

Requirements

• Educational qualifications: Bachelor’s degree in Business Administration or a related field preferred
• Work Experience: 2-5 years of experience working as an Executive Assistant, Personal Assistant, or similar role, preferably supporting C-Level or Senior Executives Skills.
• Excellent written and verbal communication skills, with strong attention to detail.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Demonstrated discretion, integrity, and sound judgment in handling confidential matters.
• Exceptional interpersonal skills and the ability to build strong professional relationships.
• Strong organizational and multitasking capabilities with the ability to manage competing priorities.
• Proactive, resourceful, and dependable with a strong sense of initiative.
• Ability to work independently and as part of a team.