Executive Assistant( Female) at HerVest

Reports To: Chief Executive Officer / Co-Founder

Job Summary

The Executive Assistant  provides high-level administrative, operational, and strategic support to ensure the efficient functioning of the executive office. This role requires exceptional organizational skills, discretion, proactive problem-solving, and the ability to manage complex schedules and priorities in a fast-paced environment. The Executive Assistant serves as a trusted partner, gatekeeper, and liaison between the executive and internal and external stakeholders.

Key Responsibilities

Executive Support

• Manage and maintain complex calendars, scheduling meetings across multiple time zones
• Coordinate domestic and international travel, including itineraries, accommodations, and expense reporting
• Prepare, edit, and review correspondence, reports, presentations, and briefing materials
• Act as a gatekeeper, prioritizing communications and requests to optimize executive time
• Anticipate executive needs and proactively address issues before they arise

Communication & Liaison

• Serve as the primary point of contact between the executive and internal teams, board members, clients, and external partners
• Handle sensitive and confidential information with the highest level of discretion
• Draft and manage communications on behalf of the executive when appropriate
• Facilitate effective communication across departments

Meeting & Project Management

• Plan and coordinate meetings, board meetings, and off-site events
• Prepare agendas, take meeting minutes, track action items, and ensure follow-through
• Assist with special projects, research, and strategic initiatives as assigned
• Monitor deadlines and deliverables to support executive priorities

Administrative & Operational Support*

• Maintain organized filing systems (digital and physical)
• Manage expenses, invoices, and budget tracking related to the executive office
• Support onboarding of senior leaders as needed
• Improve administrative processes and recommend efficiencies

Qualifications

• Bachelor’s degree or equivalent experience
• 3+ years of experience as an Executive Assistant or Senior Administrative Assistant supporting senior leadership or C-Suite executives
• Exceptional organizational, time-management, and multitasking skills
• Strong written and verbal communication abilities
• High level of professionalism, discretion, and integrity
• Proficiency in Microsoft Office Suite and/or Google Workspace
• Experience supporting board-level executives
• Familiarity with project management tools (e.g., Asana, Monday.com, Smartsheet)
• Experience in [industry-specific preference, if applicable]
• Ability to thrive in a fast-paced, high-growth environment